Virgen Delos Remedios College
Class Of 2001

15-Year Reunion

DETAILS

VRC Batch 2001 Reunion on 2016. We will be needing project or team leaders for each task assigned.

Tasks to consider:

Here is a listing of some of the tasks you will need to consider:

• date selection
• determine event venue and format
• event program (speakers, tributes, etc)
• event location / lodging selection
• financing
• classmate contact listing
         o postal addresses, email addresses, phone numbers
         o search for missing classmates
• web site development / maintenance
• decorations
• entertainment
• photographer
• registration & name tags
• mementos
        o reunion / memories booklet 
        o novelties
        o prizes / awards
• marketing & communications
        o mailers, emailings
        o newspaper and internet advertising
• deceased classmates tribute
• additional reunion activities
       o school tours, pre & post reunion events
• class gift to your school


Questions to think about:
1. When do we start?
2. How often should we meet?
3. What work items does the reunion committee need to consider?
4. What are some of the upfront expenses we might incur?
5. When should we have our reunion?
6. Should we have a single day or multi-day event?

Twenty-four months before
Form a committee
Recruit and appoint subcommittee members
Survey classmates for ideas and venue preferences
Determine event format
- picnic, dinner-dance, etc
- informal, formal
- single day event, multi-day event
Brainstorm additional activities (school tours, etc)
Set date(s)
Scout candidate reunion facilities and hotels
Develop budget
Start developing mailing list

Eighteen months before
Select and reserve reunion facility and hotels
Arrange for and hire entertainment, caterer, photographer, etc.

Twelve months before
Determine cost per ticket Send initial mailer announcing date and location of reunion
Publicize reunion information
- public web sites
- newspapers
Arrange for additional leisure activities (sightseeing tours, etc.)
Pay deposits

Six months before
Mail reunion registration materials
Confirm all reservations, caterer, entertainment, etc.
Select menu
Meet with hotel and reunion venue staff

Four months before
Make payment arrangements with all suppliers for group functions
- meals, tours, photographer, DJ, etc.

One month before
Finalize any last minute details

Reunion