Attendees: Anne McKenzie, Dave Stout, Dee-Anne Porter, Cynthia Bainton, Deb Whitman, Deb Reilly, Bob Capron
Data from reunion survey reviewed and decisions made as follows –
1.Golf Tournament – Saturday morning –
a.Looks like 9 hole tournament is more popular
b.We have prices from Indian Mound – Deb Whitman is going to get prices from Ridgewood in Moultenboro so we have something to compare with Indian Mounds pricing.
c.Goal here is to finalize where we want to play by end of August and make a reservation and then details on #s of people involved can wait until closer to event. Will have to talk with chosen location and determine what sort of notice they will require on numbers and what sort of deposit will be required.
2.Constitution Park chosen for possible site for Tennis & Softball –
a.Dave to talk with Peter and confirm we want to reserve the park for Saturday, 8/7/10 and submit request for event and request for permit from town
b.While response for Tennis and Softball shows low numbers right now since it will only take a $50 deposit check which is returned after event if site is left in same condition it makes sense to reserve park and postpone decisions on this event. If event picks up popularity then we can figure out what is needed and make arrangements for porta-potties and garbage removal in the months before the reunion.
3.Whittier House chosen for reunion dinner on Saturday evening, 8/7/10 –
a.Bob to make reservation – talked with Heather on 7/29 and confirmed – will send deposit this week to hold room.
b.We can finalize menu with Whittier House over next several months – Heather indicated they only need 10 days notice but we should likely do this in January/February 2010 and then we’ll have exact pricing to start collecting money.
c.We will want a 5 hour block of time for dinner so will have to increase each meal price by $1 to compensate for restaurant staff to work additional hour.
4.White Lake State Park Group Area chosen for beach/picnic on Sunday, 8/8/10 –
a.Bob to make reservation
b.We will have to decide over the next few months if we are going to do this. Three basic choices –
i.Everyone bring their own food and carry out
ii.Have event catered in some manner
iii.Put a BBQ together ourselves – hamburgers/hotdogs, chips, potato salad, soda, etc.. – purchase everything from Sam’s club and cook ourselves. I estimate we can do this for between $6 and $10 per person if we can get some volunteers to pick up supplies and a volunteer or two with pickups to haul away the garbage after event.
