Meeting Minutes - Update as of February 10, 2010:

 Friday 27 Aug Classmates Social:  (Chairpersons – Cathy Brown, Angela Hardin, Sheila Atnip, Phillis Brooks)

 

The Magnolia Springs Clubhouse has been booked and the initial deposit of $25.00 has been paid to hold the Friday Night social.  The remaining $125.00 will be due on the day of the social.  Cathy to set up a time for the Friday Night social chairpersons to conduct a walk-thru to assess table and chair need (if any).  Sheila Atnip followed up with information from Chick-Fil-A sponsorship.  Chick-Fil-A committed to 2 Large trays of chicken nuggets and napkins.  Other items offered by Chick-Fil-A are:

 

• Tea $4.25/gallon
• Lemonade $8.99/gallon
• Additional party trays $64.00/per tray (feeds up to 50 people)
• Large tray of sandwiches (48 sandwiches) feeds 48 people @ $60.00/per tray
• Large fruit tray $49.50/per tray (feeds 25-30 people)
• 1 Cheesecake tray $44.00/per tray (24 slices)

 

If we choose to purchase the tea and/or lemonade, Chick-fil-A will furnish the cups and ice.  However, the planning committee is checking into getting the tea, ice, and cups at better prices.  These items are still in work and will be discussed further.

 

Shirley Crutcher is checking into contacting teachers and inviting them to the Friday Night social.

 

Cathy checked with Carol Redmon who works for a printing company but, Carol said they do not do banners.  Angela Hardin following up on this one and is checking into getting us a Banner.

 

The Friday night social hours are 7:00 – 11:00.

Saturday 28 Aug Classmates & Family Picnic: (Chairpersons – Andre Lang, Bridgette Moore, Jeff Ratley)


 

Andre Lang has contacted the Sparkman Middle School principle and requested permission to have access to the football field for the picnic.  Permission has been granted for access to the football field and the restrooms.  The concession area will not be open for use.  Andre will be contacting the principle again to see if they will allow us to use the key to the press box.  He will also request permission to use the gym in case it rains.  We will also be allowed a escorted tour of our old High School.

 

The Saturday picnic/tailgating festivities are tentatively set for 10:00 – 1:00

Saturday 28 Aug Classmates Banquet: (Chairperson – Tina Crutcher;  Co-Chair – Phillis Brooks, Sheila Atnip, Sandra Hatchett)

 

The Von Braun Center is the decided location for the 28 August Classmates Banquet.  The deposit for the Von Braun Center ($450.00) is required within 30 days.  Tina will use the remaining funds from our 20 year reunion (approximately $500.00) to pay the deposit.  Sheila Atnip is checking into getting a DJ.  Cost of a DJ is roughly $425.00.  Tammy Walker is also checking around for a DJ.  We’ll use which ever one offers the lowest cost.

Sunday 29 Aug Worship Service:  (Chairpersons – Angela Hardin)

 

Angela Hardin is checking into a location for us to hold our Sunday morning Worship. Angela to check I with the school to find out if we can use the gym and possibly have the Sparkman High Choir sing.


Other Items of Discussion:

 

Photos – Sheila Atnip is checking into a photographer to photograph the entire reunion weekend.

 

Website – Ginger Pierce has developed the Sparkman High School Class of 1980 website.  The website IP address is www.classcreator.com/Toney-AL-Sparkman-1980 .  The website is already operational.  Ginger has uploaded all of our classmates names.  Each classmate will be asked to go to this website to enter their contact information.  This information will be provided in the initial class reunion notification letter.

 

Class Reunion Notification Letter – The initial notification letter was finalized during the 6 Feb meeting.  Tina will be sending the letter out by 13 Feb and is requesting a YES or NO response from everyone no later than 28 Feb so that we can begin assessing total cost for each classmate to participate in the reunion festivities.  Each planning committee member is asked to bring enough money to the next planning meeting to reimburse Tina for the cost of postage stamps.