4/18/2010 Notes
Posted Monday, April 19, 2010 06:09 PM

 

30-Year Reunion Committee Meeting Notes
 
Sunday, April 18th, 2010 - 1-3 p.m.
Chatterbox Pub - Linden Hills
4501 France Av S
(612) 920-3221
http://www.chatterboxpub.net/

Present:
Paul Barber
Jimmy Jahoda
Kristen Robb Evan
Christi Samples Siegel
Jonathan Zats

Location Committee Update - Saturday, July 17th, 2010 at the Radisson University – Humphrey Ballroom
• Sound System for Vinyl, CD’s, & MP3’s – Christi – Still working on this. Researching references and trying to find one with a turntable.
• Slide Show – June & Jimmy – June to contact hotel to see if they can provide a projector and screen (smartboard). Will borrow from work if needed.
• Nametags with senior picture need to be printed – June.
• Memorial display to be setup – Christi & Jonathon. Kristen will get flowers. Christi will bring a candle. Paul will send Christi & June the names of the deceased classmates so names and pictures can be displayed.
• Food Sub-Committee - Appetizer Selection – Christi & Jonathon. Will work on this later.
• Hire Photographer – Kristen. Done.
• SWAG (gift) Bags – Jonathan & Wayne.  Will look into personalized notepads.
• Program – June, Alan, & Jimmy will give very brief “welcome” opening remarks.


PROJECTED EXPENSES:
Food and venue - $3,100
Postal Mailing $38 (paid)
Swag Bag ($3-5 per person - @150=$600)
Class of Eighty Website $104 (paid)
Search Sites $58 (paid)
Picnic expenses, reservation fee - $150 (paid)
Extra audio equipment for listening area - $150
Printing Contact list/booklet - $0 – Wayne will put these on CD’s at his cost.
Nametags - ?
Flowers / Decorations / memorial area - $70
Photographer - $350
Total - $4720 (known) - $350 already paid.

POSSIBLE EXPENSES:
Smartboard fee for PowerPoint - $50
Fee for school to be open during happy hour time - ?
Room for committee (not needed – Wayne has an extra room reserved that we can use for changing)

Treasure Update - Paul
• Financial Position:
$1,759.78 – Beginning Balance as of 3/7/10
-$17.97 – MyLife.com – 3 Month Subscription
+40.00 – Reunion Registration Payments
===============
$1,781.81 – Remaining Balance 3/27/10

Publicity Committee Update - Paul
• 179 classmates contacted electronically
• Planning another postal mailing later. 3 new postal addresses found, but click2mail.com minimum is 20. Considering resending to those that haven’t responded. Will use First Class so we get returned mail.
• 14 people signed up for reunion (not all paid)
• Will send out email updates/reminders (e.g. – Fill out the surveys, send photos, countdown to price increase, etc.) roughly monthly.
• Will get reunion announcement into papers closer to event (6-8 weeks before event). StarTribune, Pioneer Press, Southwest Journal, Sun Current, WCCO, etc.
• “Do you think you will attend” the Friday Happy Hour & Sunday Picnic” questions was be added to the registration form so we can get estimates.
• SWACers Event – Friday, April 30, 6:00 – Bunny’s. Will hand out invitations. Sending out email about this with reunion registration reminder.
• Subscribed to another people search site, spokeo.com. Will use to try and find remaining missing people.
• Sending out missing classmates list to the committee.


Other Events:
• Happy Hour – Friday, July 16, 2010 – 5-7 – Chatterbox Linden Hills – School Tours – Jimmy.  Paul will send Jimmy the name and email of the SW Principal. Tours to leave Chatterbox at an announced time, possibly 5:30.
• Picnic – Sunday, July 18, 2010 – Noon-3 – Beard’s Plaisance – Christi. Waiting to see what is in the budget for buying
Next Meeting:
TBD – We will wait until June knows when she will be in the Twin Cities to schedule something in next 3-5 weeks. May 14-16 is bad for Kristen & Jonathon. Alan is out of the country May 10-27.