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Ruth Ann McDonald (McRary)
I am again posting the minutes from our last meeting. There is information about parking, registration and other activities that you may need to know. Again, please contact someone from the class on the committee if you have questions. My phone number is 251 282 0772. It is not 281 so be sure to check as you call.
281 788 8988 Wanda Barlow Fife
409 789 3696 Carolyn Baker Ivey
409 256 4314 Susan Stokes Simmons
405 409 3915 Keith Walker (Margie)
May 24, 2021
6:38 pm
Fife residence
The 1968 Class of TCHS was called to order by Keith Walker, President.
The President called for a reading of the last meeting’s minutes. The minutes were read by the class Secretary. The President asked if there were any corrections or additions. Wanda Barlow Fife said the servers were not going to assist with the food and clean-up they were going to DO it. As there were no other corrections or additions to the minutes a motion to accept the minutes as read was made by Beverly Stricklind. Seconded by Philip Cotharn. The motion carried.
The President called for a reading of the Treasurer’s report. The Treasurer presented her written report (attached) and a report of the Summer Connection monies collected and spent (attached). The President asked if there were any corrections or additions. A motion to accept the report as presented was made by Debbie Lawson Banks. Seconded by Beverly Stricklind. The motion carried.
The meeting was turned over to the Event Committee Chairperson.
A letter from Beverly Zikes Henke was read. She sent a check to help out with the party but said she could not attend this one but was planning on coming to the one in December. She thanked the planning committee for their hard work as always. (attached)
Wanda Barlow Fife reminded everyone to mark their calendars for the December 4th get together at Pook’s.
There was a discussion about the number of participants returning their forms. There has been a very low response so far.
There was a discussion about the ice cream for dessert. Susan Stokes Simmons will be responsible for the making of the ice cream. She will keep up with her costs and present her receipts to the Treasurer. Ruth McDonald McRary gave Susan a recipe for homemade chocolate ice cream to see if she wanted to try a different flavor. Susan will see how that goes.
Judy Sauer Steffens asked about the tent and if we still needed it with such a low turn out. Judy also asked if they would set up the tent. The tent owners will set up and take down the tent. The tent is for the tables to eat at and people to visit without being right under the music.
There was discussion about the cost per person of the food with such a low turn out. Wanda checked with the Caterers and they said no. There is 5% charge for overage if we have a large number that show up at the door. It was also decided that the cost would be $40.00 per person for non-registered class members.
Wanda said that her helium tank was now empty and if we still wanted balloons we would need to get more. After a general discussion it was decided not to have balloons but we would put out the TCHS class of 1968 banners and use the Photo frame for pictures. Other decorations would be decided at a later date if Wanda decides we need something else.
We will put lights inside the tent to light up the area.
Wanda asked if the cups will be provided by the Company that we have rented the margarita machine from. Carolyn said yes but she did not know how many and would call and check.
Wanda also stated that she has not reserved the porta-potty as yet with such a low turn out. She will call and check on the availability just in case it is decided that we need to have one.
Wanda said that anyone who wants to volunteer to do any of the work for the get together is welcome. Just let her know. Otherwise she will let us know what time to show up Friday, June 11th to get as much of the set up done as possible.
Much discussion of people showing up that are not registered was addressed. Beverly Stricklind will check with Patty and Randy Stricklind to see if they will be available to sit at the gate and welcome the guests and check for pre-registration. They will have someone from the class help address the issue of non-registered guests that come.
Much discussion on parking and signs was addressed. Judy Sauer Steffens will make signs that say parking and the sign at Pook’s will have PARKING on the top line and TCHS Class of 1968 on the second row. To avoid problems with the ground being soft or wet parking will be at Pook’s. Ruth McDonald McRary’s son will transport guests from Pook’s to the Fife residence with the golf cart provided by Carolyn Baker Ivey. It was also discussed that if any guests appear to be unable to safely drive themselves home, Uber per Ruth’s son will be provided since he already works with Uber for their and others safety.
If the weather appears to be really bad and/or wet, the party will be held at Pook’s.
The address for Pook’s is 4025 Hwy 646 No, Santa Fe, TX 77510. Any questions or problems call Earl Vicknair at 409 761 0049.
We are going to try and get phone numbers and email of classmates who participate and are interested to cut down on postage costs. If you are willing to receive texts and/or email please contact Ruth McDonald McRary with your information.
Our shopping day for drinks and other supplies will be Monday, June 7th at 10:00 am. We will meet at Wanda Barlow Fife’s home and go from there. Debbie Lawson Banks who has generously donated the cost of the margarita supplies will go with Beverly Stricklind and purchase those supplies while others shop at Sam’s /Walmart. We will go to lunch after the shopping is done.
We will have our final meeting on the Summer Connection plans and agenda on Tuesday, June 8th at 6:30pm at Earl Vicknair’s residence.
The President asked for a motion to adjourn. Susan Stokes Simmons made a motion to adjourn. Judy Sauer Steffens seconded. Meeting was adjourned at 8:04 pm
Members present:
Wanda Barlow Fife (Dale) Susan Stokes Simmons (Neal)
Ruth McDonald McRary Judy Sauer Steffens
Earl Vicknair (Debbie) Keith Walker
Carolyn Baker Ivey Margie Gregory Walker
Phil Cotharn (Cathy) Debbie Lawson Banks
Mike Darby Beverly Stricklind
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