Meeting Minutes

If you would like to know what you missed out on during a meeting, don't worry, we will catch you up. Look below to see the minutes of our meetings.

 

First Meeting

January 2, 2010

Denny's at 10:30a.m.

1. Courtney informed classmates at the meeting the list of people who are part of our planning committee. Some couldn't make it but still want to help.

2. Courtney informed everyone that this would be the only live meeting. All other meetings will be held on every first Saturday of the month through live chats on class website.

3. All people at the meeting were given folders which included an itinerary for the night of the reunion. These binders are to put their Job Tasks in and a chart of people that we still need contact information for.

4. Items specifically about the reunion were discussed in more detail

a. the what and where of the renunion

b. functions of the website that will help us

c. finding people by assigning classmates who want to help a small number of those to look for

d. job tasks that need to be accomplished

5. After the basics of the reunion was discussed, we went around the table and everyone said what Job Task they would like to do. Courtney handed a paper out with the information about that Job Task to put in their folders.

6. Last of all we discussed the budget. Currently we need $3, 175.00 to cover basic costs. That means that at $25.00 a ticket we need about 127 people to attend- AT LEAST. This lead to a discussion about a fundraiser at the Rib Cook Off/ Carrot Carnival. It also led to some generous donations given by Bertha Castillo towards the dessert and deposit of the Swiss Club.

7. Many jobs were distributed in the meeting and we were excited with all of the fun things we have planned with the reunion! What a great first meeting!

 

Second Meeting
 
January 9, 2010
 
Live Chat at 10:30 a.m.
 
 
  1. We discussed basic information about the carnival
a. Saturday Feb. 6, 2010
b. $50.00 for a booth and space
c.    Paperwork is due Jan. 22, 2010
d.   Booths can be set up at 4 am but no later than 9am that morning
  
 
  1. We made a decision on what type of food:     Chili cheese nachos with jalapenos, people can leave off chili or jalapenos
 
  1. Prices we decided on were: Cheese nachos $2.00, chili cheese nachos for $3.00. Soda and water for $1.00 each. On the side we will have hot carrots and jalapenos. The hot carrots are because we have to have something carrot.
 
  1. How we will get the food: Brad will go to Costco and work his magic. Whatever we can't get donated we will ask classmates to contribute. Courtney will send out an email if this is the case.
  2. Items we need at the booth, brought or donated
 
a.    change box w/ $20.00 in change (Aimee) 
b.    posters with prices (Tori)
c.    clipboard ready to get info from other classmates (Courtney)
d.    information about our website (Courtney)
e. megaphone (Courtney :)
f. large coolers (Aimee and Tori)
g. class reunion banner (Season)
h. crock pots ( Season, Aimee)
i. tables (Aimee, Cory?)
j. pop up (Cory?)
k. spoons (Tori)
 
  1. Advertisement ideas for when we are there: Courtney's megaphone (even though everyone laughed) possible floaters, and our class banner.
  2. Shift Sign Up: Courtney will be posting this on the website once we get a better idea of the hours.
  3. Other future fundraisers: Car Wash, raffle...these will be discussed after we clear this one!