VILLAGE AT APACHE WELLS

ANNUAL MEETING MINUTES

FEBRUARY 20, 2024

 

• The meeting was called to order at 6:00 p.m. MST by Roger Borgwardt, president, who asked for a moment of silence in remembrance of members who died this year. A quorum was established.

 

• Proof of notice of the annual meeting was acknowledged.Borgwardt thanked and introduced the other board members: Steve Patton, vice-president, Jean Mills, secretary, Sheryl Brown, treasurer, Jeff Coughlin, director at-large and manager Cheri Maniz.

 

Guidelines for owners wanting to speak were stated: stand, wait for the microphone to be brought to you, state your unit number and name.

 

• It was moved by #1028, L. Hain, and seconded by #29 P. Peck to approve the annual meeting minutes from February 21, 2023. Motion passed.

 

• President’s Remarks. Borgwardt thanked all volunteers and especially noted those who have been working on the drainage issues around buildings 2 and 6. The resurfacing of our streets and parking areas will be done in two phases beginning in March. The presentations of our proposed amended CC&Rs and Bylaws will begin in March. It will take 114 positive votes to adopt the CC&Rs and 87 positive votes to adopt the Bylaws. There are no new obligations for owners. Mulcahy Law Firm has worked with us to eliminate outdated material, bring us into compliance with state laws, add to and alphabetize definitions, include a specific section identifying the phase, building and unit numbers, specify the appropriate insurance policy required of owner occupied and owner rental only unit, and make the documents easier to read.

 

• 2023 Financial Results and Treasurer’s Report.  Sheryl Brown’s power point presentation showed that increasing costs were challenging, but by not making our November and December reserve fund contribution of $25,000, we ended on a positive note. Capital reserve spending was $139,824 which was $33,652 higher than in 2022. The reserve fund at the end of 2023 was $377,809.  

 

Seven approved capital reserve projects in 2024 will cost $90,537. This includes:

• New heaters for the north pool ($20,000),
• 6-meter electrical panel for building 2 ($5,300),
• building 2 roof repairs ($15,000),
• landscaping – new plants ($5,000),
• new drainage for buildings 2 and 6 ($4,500),
• insurance deductible for new roofs ($10,000), and
• sealcoating for the parking areas and streets ($30,737).

                                                                                                                                                   

Questions from homeowners:

• #1023, S. A’Bear asked for clarification of money spent on landing carpeting. Phase 2 landings on the second and third floors were made of wood and require carpeting. Phase 3 landings are concrete and do not require carpeting. However, if owners want to cover theirs with tile or carpeting, they can ask for permission to do so at their own expense and they will be responsible for its upkeep. She questioned the decision for owners to be responsible for any patio ceiling repairs when this has not been an HOA expense over the years. #1028, L. Hain said this is the outside of the building and should be an HOA expense. Coughlin explained that the current board wants to strictly enforce the CC&Rs and a legal opinion he received said that it was the board’s right to require this as the ceiling is a limited common element.
• #1012 L. Thiesen asked for clarification of owner responsibility for sump pumps. Owners should keep the area free of debris and notify the office if one isn’t working.
• #2022 L. Farnand would like the board to be responsible for PATIO CEILINGS. She expressed concern about the upkeep and continued uniformity of all units. She complimented the board on the good work being done.
• #1023 S. A’Bear asked if patio ceilings were damaged by the power washing prior to the repainting.
• #65 N. Kenney asked when patio walls in Phase 4 would be repainted. In 2025.Owners may pay to have their garage doors painted at that time. She thanked the board for the quality of the new gutters.
• #37 T. Pasula clarified that the interior patio walls in Phase 4 are the owner’s responsibility while the outside walls are an HOA responsibility.
• #52 C. Crouse said her request for a copy of our HOA insurance policy had not yet been filled. She was asked to go to the manager’s office and it would be provided.

 

• Committee Reports.
  • Landscape. Steve Patton made a comprehensive power point presentation. He thanked the committee members and listed the names of the managers of the eleven areas of responsibility.      #1030 S. Van Leuven thanked the committee for the tree trimming in Phase 2.                    
  • Buildings. Jeff Coughlin thanked the owners for their patience during the roofing project.  Pool expenses were high and included three new heaters, pumps, chlorinators and valves. New heaters will be needed at the south pool.

 

• We will budget in 2025 for the purchase of a 4-meter electrical panel to use the parts for repairs.
• #32 C. Cruse commended the board for the job being done.
• #2011 C. Farand asked about our liability for uninvited people using our pools. They are trespassers. All owners are requested to check on unknowns. Reminder: any children under 18 must be accompanied to the pools by an adult.

 

• New Business. 
  • Owners Speak                                                  

• #3011 C. Davis asked if the south pool will be open in the summer.Yes
• #46 R. Beyer was concerned about dog feces left in the green space when owners walk a dog. It is an owner responsibility to clean up.
• #37 T. Pasula was concerned about any rodent problem. The board is addressing this topic. There is a problem throughout the valley.
• #1023 S. A’Bear asked if an owner should have two dogs. No. We must have the required papers for all service and emotional support animals.Please bring any specific issue to the attention of the board.
• #3011 C. Davis stated that landscaping maintenance is not completing their responsibility to remove cut branches from the interior of shrubs. This issue has been specifically addressed with the landscape company foreman.
• The results of the 4 survey questions:Overseeding – 73.46% did not think the expense was worth the benefit.Change the rule to permit pets – 81.18% against changing the rule.Pruning approach - 69.79% preferred the natural look to shrubs and trees.South pool closing in summer – 76.76% were not opposed to this, however, the board has learned it would be more costly to do so and the pool will remain open.

 

2. Voting Results. Nominating committee chair #68 V. Christianson said #1040 J. Mootz and #2010 B. Johnson served on the committee and #1042 E. Arnot assisted in counting the votes.

There were two board positions to fill. Brown and Mills were rerunning. There were 183 votes cast: #67 S. Brown received 93 votes, #1032 Jean Mills received 86 votes, and #42 G. Thompson, #2007 N. Campbell, #3010 L. Hazelton and #2035 S. Patton received 1 vote each. Brown and Mills were reelected to the board.

 

Borgwardt thanked all the owners for their support. The board organizational meeting will take place after this meeting is adjourned.

 

• Adjournment. It was moved by #68 V. Christianson and seconded by #3011 C. Davis to adjourn at 7:11 p.m. MST.

 

Respectfully submitted,

Jean E. Mills, secretary                                                                                                  jeanmills2623@gmail.com