VILLAGE AT APACHE WELLS Board Minutes 

The meeting was called to order at 8:28 am MST by Borgwardt.

II. Proof of meeting notice was acknowledged. Present: Borgwardt, Patton, Mills, Brown, Coughlin and Maniz.

III. It was moved by Brown and seconded by Coughlin to approve the minutes from August 9, 2022. Motion passed.

IV. Owner concerns: none attended.

V. It was moved by Mills and seconded by Patton to accept the treasurer’s report. Motion passed.

VI. Manager’s Report. A. A Haz Mat team will clean A-5 which will then be gutted, renovated and kept by the family. B. New pool signs will include requirements from the county. C. Bids for the new spa cover at the south pool should specify that it will be one piece, no seams. D. Our flag outside of the clubhouse will be replaced with one that is 5’ x 8’. E. Securing bids to replace some soffits has been a problem. Two companies said the job is too small for them and another company said they didn’t have the workers to do the job. F. We are still waiting for the updated bid regarding the resurfacing of the north pool. G. The Geek Squad replaced a part for the clubhouse TV and Jose Montalvo corrected the issue with the sound. H. A permitted dog may not be a nuisance. I. Chris Kenny has been asked to determine the cause of the leak over the clubhouse door. There are differing opinions as to the cause and responsibility. I. Units 2013, 2022, 3012 and B-4 are for sale.

VII. Landscape. All stumps will be ground up. The committee will have its first full meeting on Friday, September 16, 2022. Flowers in the clubhouse planter and at our sign on 56th and Lindstrom LN have not been able to survive due to the heat.

VIII. Buildings. Some signage needs to be replaced. Getting bids for rain gutters is ongoing.

IX. Unfinished Business. A. Roofing. ProWest has been unresponsive. Borgwardt will call again since it’s been six weeks since he spoke with Kinney. We have had minimal storm damage so far this year. B. Painting – the bill has been paid. C. Pool – Cheri is getting references for other companies to bid on the resurfacing project which now should include both pools. D. We are not satisfied with the terms of Kessler Criterium Engineers regarding a structural assessment of buildings 2 and 6 as the scope and reporting is too limited. E. Letters regarding permitted dogs will be sent to owners who rent and their renters. F. An old wheelbarrow will be thrown out and new double tires will be placed on the other one.

X. New Business. A. At the annual meeting, we will discuss the need to charge a processing fee for the requirement to provide a monthly to owners. It will be cheaper for owners using PayHOA as the statement can be provided electronically so there is no need for paper and mailing costs. B. Due to the increasing expense of providing all annual meeting materials by mail, we will provide all materials electronically. However, any owner can request a paper copy from the office.

XI. For the Good of the Order. A. At our board meeting on December 13, a half-hour presentation will be made by First Service Residential, a management company. Information from other firms will also be solicited. B. Security cameras are operating inside the clubhouse and another will be activated in the bike area. Recordings are stored in our cloud service.

XII. The next board meeting will be Tuesday, October 11, 2022, at 8:30 am MST.

XIII. Future board meetings: November 8, November 29 (Budget), December 13, 2022, and January 10 and February 14, 2023. All start at 8:30 am MST.

XIV. Annual Meeting – February 21, 2023, 6:00 pm MST.

XV. It was moved by Mills and seconded by Patton to adjourn the meeting at 10:00 am MST.

jeanmills2623@gmail.com