VILLAGE AT APACHE WELLS
BOARD MEETING MINUTES
FEBRUARY 11, 2025

I. The meeting was called to order at 7:55 a.m. MST by Borgward.
II. Notice of meeting was acknowledged. Present: Roger Borgwardt, president, Steve
Patton, vice-president, Jean Mills, secretary, Sheryl Brown, treasurer, Jeff
Coughlin, director at-large and Cheri Maniz, manager. Guest: #1030 Sue Van
Leuven.
III. It was moved by Coughlin and seconded by Brown to approve the minutes of
January 14, 2025. Motion approved.
IV. Owner Concerns. No kind of abusive behavior will be tolerated.
V. It was moved by Mills and seconded by Coughlin to approve the treasurer’s report.
Motion passed. Our capital reserves account has $448,025.06.
VI. Manager’s Report.
A. Two units were sold in January.
B. Approval was given for a caretaker to live in #1011.
C. B-9 has until March 3, 2025, to respond to Maxwell & Morgan regarding monies
owed to the VAW.
D. We will continue using the QuickBook desktop version.
E. It was moved by Coughlin and seconded by Patton to add the following to our
Rules and Regulations: Activity leaders will provide a liability waiver and release
form to be signed by each participant. Motion passed.
F. Homeowners can request copies of our updated documents for a five-dollar
($5.00) fee. Homeowners can also download these documents for free.
VII. Buildings.
A. Phase IV painting project is completed.
B. The concrete bridge at the north end of buildings 1 and 2 will be refurbished.
C. The 6-meter electrical panel has been installed on building 2, southwest side.
The stucco work needed is being scheduled.
D. The TV dishes and wiring in Phase I will be gotten rid of.
VIII. Landscaping. Volunteers distributed new rock in planned areas in the Village. More
rock will be purchased for other areas.
IX. Committee Reports.
A. It was moved by Coughlin and seconded by Bown to approve the Nominating
Committee charter. Motion passed.

MISSION
The Nominating Committee is established to identify, evaluate and recommend
individuals for election to the Board of Directors who possess the necessary
diversity of skills, experience, and perspective to effectively govern the Village at
Apache Wells.
MEMBERSHIP
The Bylaws states that the Nominating Committee shall be made up of three
owners who will nominate a candidate for each office to be filed at the annual
meeting.
DUTIES
The chairperson shall be appointed by the Board of Directors and will preside over
all committee meetings.
The committee will contact each person whom it wishes to nominate to obtain
acceptance of the nomination.
All discussions, deliberations, and documents related to the committee’s work
shall be treated as confidential. Members with a conflict of interest shall recuse
themselves from discussions and decisions concerning the affected candidate(s).
Timeline
The Nominating Committee will be in place ninety (90) days before the annual
meeting.
Nominees will be in place sixty (60) days prior to the annual meeting. The
committee chairperson will present the names to the Board at that time.
At the annual meeting, the chairperson will report the election results to the
membership.
B. It was moved by Brown and seconded by Patton to approve the Social
Committee raffle at the Champagne Brunch. Motion passed.
C. Maniz will send an ebulletin reminding owners of rental units that they must
provide a copy of the current VAW CC&Rs, Bylaws, and Rules and Regulations in
their unit for their renters to read.
X. Unfinished Business
A. We expect an increase in the cost of insurance for 2025. Our adopted budget
has planned for up to a twenty percent (20%) increase. The current insurance
policy runs out at the end of March.
B. Forty-two (42) volunteers attended the Pizza and Pop “thank you” gathering
hosted by the Board.
XI. New Business. None.
XII. For the Good of the Order.
As Roger Borgwardt winds down his many years of service to our Village and our

Board in particular, the other directors acknowledge his dedication and thank him
for a job well done.
XIII. Meetings: Annual Meeting, February 2, 2025, at 6:00 p.m. MST followed by the
new board organizational meeting. Also, March 11, April 8 and May 13, 2025, at
8:00 a.m. MST.
XIV. It was moved by Mills and seconded by Patton to adjourn at 10:10 a.m. MST.
Respectfully submitted,
Jean E. Mills, secretary jeanmills2623@gmail.com