October 14, 2025

THE VILLAGE AT APACHE WELLS HOMEOWNER’S ASSOCIATION

BOARD MEETING MINUTES

OCTOBER 14, 2025

  1. The meeting was called to order at 8:00 a.m. MST by President Patton.                          An executive session will be held following this meeting per A.R.S. 33-1804 (A) (1) – (5).

 

  1. Proof of meeting notice was acknowledged.
    1. Present: Steve Patton, President, Jeff Coughlin, Vice-President, Jean Mills, Secretary, Sheryl Brown, Treasurer, Gail Smith, Director At-Large,

Anna Earls, New Manager, and Cheri Maniz, Retiring Mnager.

 

  1. Motion to Approve the minutes from September 9, 2025, was made by Ms. Smith and seconded by Mr. Coughlin. Approved unanimously.

 

  1. Motion to Approve the Executive Board meeting minutes from September 9, 2025, was mad by Mr. Coughlin and seconded by Ms. Smith. Approved unanimously.

 

  1. Motion to Approve the emergency Executive Board meeting minutes from September 15, 2025, was made by Mr. Coughlin and seconded by Ms. Mills. Approved unanimously.

 

  1. Owners Concern. None.

 

  1. Motion to Approve the treasurer’s report was made by Ms. Mills and seconded by Mr. Coughlin. Approved unanimously.
    1. The capital reserve is $497,282.58. Capital projects have been managed very well.
    2. The 2026 Budget Meeting will be held November 25, 2025.
    3. A town hall meeting to discuss the proposed budget with owners will be held December 2, 2025.
    4. A vote on the proposed 2026 budget will be taken December 9, 2025, at the board meeting.

 

  1. Manager’s Report.
    1. There are 11 units for sale.
    2. AZZ still needs to check on the leak at #1010.
    3. We may need to replace pool gates.
    4. Mr. Coughlin will check with the owner of B-8 who has moved in and has some questions.
    5. #2018 – the leak is not a warranty issue. The scupper box area has been re-caulked.
    6. We are now about 2” over average on rainfall The retention area functioned well.

 

  1. Buildings.
    1. #2018 may still need repair.
    2. #2015 – outer wall issue.
    3. #2013 – request for a patio shade to be attached to railings not approved.
    4. #5A – Mr. Coughlin will speak with owner regarding a plumbing responsibility.
    5. B-10 – As an owner replaced the water heater in a common area between B-10 and B-11without the necessary board permission, the board will only repay the owner the amount it usually pays for a new unit. Mr. Coughlin will handle this on his return.
    6. GigaPower Update – no progress on company’s part. Owners will be asked to give their opinions at a town hall.
    7. Over time, some owners in Phase 1 have installed windows without permission and installed the wrong color.

 

  1. Landscaping. 
    1. Sixty percent of the palms have been skinned.
    2. Many plants were lost due to the heat.

 

  1. Committee Reports. Stained pool chairs will need re-strapping. Price to be determined.

 

  1. Unfinished Business. Our insurance company still has not responded to the Phase II railing spacing issue.

 

  1. NEW Business. None.

 

  1. For the Good of the Order:
    1. Committee Members will be appointed by the December board meeting.
    2. Tentative Meeting Dates: November 25, 2025 (budget), December 9, 2025,  and January 13, 2026. Tuesdays at 8:00 a.m. MST.

 

  1. Motion to Adjourn at 9:12 a.m. MST was made by Ms. Brown and seconded by Mr. Coughlin. Approved unanimously.

Respectfully submitted,

Jean E. Mills, Secretary                                                        jeanmills2623@gmail.com