THE VILLAGE AT APACHE WELLS HOMEOWNERS’ ASSOCIATION

BOARD MEETING MINUTES
JUNE 10, 2025

I. The meeting was called to order at 8:00 a.m. MST by President Patton.
II. The proof of meeting notice was acknowledged. Present: Steve Patton,
President, Jeff Coughlin, Vice-President, Jean Mills, Secretary, Sheryl Brown,
Treasurer, Gail Smith, Director At-Large, and Cheri Maniz, Manager.
III. MOTION TO APPROVE the Board minutes from May 13, 2025, was made by Mr.
Coughlin and seconded by Ms. Smith. Motion passed unanimously.
IV. Owner Concerns. None
V. Treasurer’s Report.
A. Ms. Brown reported a positive net income in May. Due to price increases
for water, gas and garbage however, there may be a year-end cost for
these of $10,000 over budget.
B. Ms. Brown will recalculate the Capital Reserve spending for the water
pressure relief valves.
C. The Capital Reserve account balance stands at $455,578.39 after the
$12,500 transfer at the end of May.
D. MOTION TO APPROVE the treasure’s report was made by Ms. Mills and
seconded by Mr. Coughlin. Motion passed unanimously.

VI. Manager’s Report.
A. Any owner with two cars must get permission for the second car to be
parked in the Village.
B. Ms. Maniz and Mr. Coughlin will have a conference call with Tom Delaney
from KY-KO about termite issues.
C. Ms. Maniz will call B-8 regarding the installation of meters to service a new
in- unit washer and dryer. Meter boxes are the HOA responsibility. Service
panels are the owner’s responsibility. Flat Iron Electric and SRP are
involved in this project.
D. Our longtime vendor, Pedro Aguirre of Pedro Tree Trimming, fell from a
palm tree while working across 56 th Street by the tennis courts and was
killed. He is survived by a wife and four children.

E. MOTION TO APPROVE a GoFundMe donation of $500 from the Village of
Apache Wells in memory of Pedro Aguirre was made by Mr. Coughlin and
seconded by Ms. Mills. Motion approved unanimously.

VII. Buildings.
A. Todd Melvin will check on an intermittent water flow from Unit 2010 into
Unit 1010.
B. Ralph Root will paint the aluminum soffit near the clubhouse mailbox.
C. Ms. Maniz has a folder which holds twice yearly documentations on roof
inspections.
D. Steve Reyolds reported no issues in completing roof and gutter
inspections.
E. No update has been received from Flat Iron Electric yet.
F. Mr. Coughlin is identifying structural engineering firms to do inspections.
The retaining wall by the small pool needs work.
G. Farmers Insurance has not responded to our inquiry about railing and
tread codes.
H. Ms. Maniz will consult with Luis about any warranty on the TV in the
weight room prior to making any decisions. The card no longer works.
I. The paned sliding glass door being installed in #1006 is available in black,
not bronze.
VIII. Landscaping.
There is an irrigation problem in the retention basin (green space) which is being
addressed. The area is not getting enough water.
IX. Committee Report.
Legal: Clarification of items to be kept in an owner’s file in the office indicated our
files are well- maintained.
X. Unfinished Business.
Mr. Patton has signed a contract with GigaPower fiber-optic to bury a line in a
circle around the Village. Mr. Patton will ask for a full-time resident to volunteer to
act as our contact point with the company.
XI. New Business. None.
XII. For the Good of the Order.
Mr. Patton stated that the HomeWiseDoc Service (records management tool) is a
work in progress.

XIII. Tentative meeting dates.
July 8, 2025, August 11, 2025, and September 9, 2025. All Tuesdays at 8:00 a.m.
MST.
XIV. Adjournment.
A Motion to approve adjourning the meeting was made by Ms. Mills and
seconded by Mr. Coughlin at 9:01 a.m. MST. Motion passed unanimously.

XV. Executive Session A.R.S. (1)-(5) 33-1804 (A)
The Board met in executive session following the open portion of the Board
meeting. Although attendance at the executive session is restricted to the Board
(members are not permitted to attend), Arizona law requires that members be
informed of executive session meetings. The Board met in executive session to
address Human resources.
Respectfully submitted,