September 14, 2021

VILLAGE AT APACHE WELLS

BOARD MINUTES

SEPTEMBER 14, 2021

 

  1. The meeting was called to order at 8:30 am MST by Borgwardt.
  2. Proof of meeting notice acknowledged. Present: Borgwardt, Patton, Brown, Hayward, Mills and Maniz. Guest: Coughlin
  3. It was moved by Hayward and seconded by Patton to accept the minutes from July 13, 2021. Motion approved.
  4. Owner Concerns: to be covered in Manager’s Report.
  5. It was moved by Mills and seconded by Hayward to accept the treasurer’s report. Motion passed. 
  6. The HOA has submitted insurance claims related to storm damage and are waiting for the adjuster’s report.
  7. Manager’s Report:     
    1. It was moved by Patton and seconded by Mills to pay BrightView $4225 for fall pruning, including the removal of 3 Ash trees that were previously approved. Motion passed.                                                       
    2. Patton will handle the removal of the palm stump at B-6.
    3. Tropitone has agreed to furnish replacement webbing for damaged pool chaises in the color of almond silk. We will be responsible to hire a company for the labor.
    4. At this time, the Board will not entertain any xeriscape on the green space to save money on water.
    5. It was moved by Patton and seconded by Mills to pay $1100.77 for slab leak damages at A-3. Motion passed.
    6. It was moved by Hayward and seconded by Brown to have a restoration company look at the particle board damage between the studs and the outer wall in #1012and make a recommendation. Motion passed.
    7. Some roofs will need to be replaced; others will need shingles repaired.  There are some missing ridge caps in Phase IV. We are waiting for reports. 
    8. Owner requests:
      • #64 - Patton and Maniz will work on this.
      • #1022  - more detail is needed.
      • #35 - It was moved by Patton and seconded by Mills to allow owner to pay for the installation of an approved plant and irrigation outside the patio wall, providing that BrightView does the installation. Motion passed.
      •  #1029 – Due to the HOA Covid restrictions, the request to host a party in the clubhouse where non-residents would attend is denied.  
  8. Unfinished Business   
    1. Phase 1 roof work is completed, inspected and paid for. The patios are not finished.
    2. A-3 plumbing bill covered in Manager’s Report.                                   
    3. Update on pool furniture covered in Manager’s Report.                     
    4. Indoor roofing issues related to storm damage has been taken care of.                                                                                                                
    5. Discussion of flood damage covered in the Manager’s Report.           
    6. When our new wiring is completed, the HOA will no longer be responsible for TV service. Owners will pay approximately $85 for any service call to Sun Desert Technologies.                            

      Per terms of our current contract with Thorcomm, a letter will be sent prior to October 22, 2021, notifying them of our desire to terminate services as of January 22, 2022, and we will request that they remove their stored equipment.
  9. New Business 
    1. Patton will pursue Century Link vs Cox for the clubhouse internet service.                                                                                                                          
    2. Concrete issues regarding bridge/stairway will be considered later.                                                                                                             
    3. A copy of our landscape contract will be provided by email per owner request.                                                                                                    
    4. Board member Martin Hayward will leave the board on October 5, 2021, as his condo is being sold.

The date of our next board meeting will be November9, 2021.  A budget meeting will be held November 30, 2021.

The board went into executive session at 9:57 am and returned to the board meeting at 10:15.

It was moved by Hayward and seconded by Patton to adjourn at 10:16 am MST.

jeanmills2623@gmail.com                                   

 



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