VILLAGE AT APACHE WELLS

BOARD MEETING MINUTES

MAY 9, 2023

 

1. The meeting was called to order at 8:30 a.m.  MST by Borgwardt.

 

2. Proof of meeting notice acknowledged. Present: Roger Borgwardt, president, Steve Patton, vice-president, Jean Mills, secretary, Sheryl Brown, treasurer, Jeff Coughlin, director-at-large, and Cheri Maniz, manager.

 

3. It was moved by Patton and seconded by Coughlin to approve the minutes of April 4, 2023. Motion passed.

 

4. Owner Concerns.  None.

 

5. It was moved by Patton and seconded by Mills to approve the treasurer’s report. Motion passed.

 

6. Manager’s Report.

1. Bids for a two-ton HVAC unit to cover the office and weight room include Semper Fi at $8,000.00 and Honest Air Conditioning at $6,970.00. It was moved by Patton and seconded by Brown to approve the Honest Air Conditioning bid of $6,970.00. Motion passed.
2. A-11. Threshold replacement is the owner’s responsibility.
3. It was moved by Mills and seconded by Brown to approve an extra $740.00 for the south pool light due to a broken conduit. Motion passed.
4. It was moved by Patton and seconded by Brown to hire Starr Carpet Cleaning for $250.00 to clean the lower-level clubhouse carpeting. Motion passed.
5. It was moved by Brown and seconded by Patton to pay $1800.00 for ceiling repair due to replacing a broken pipe in A-1. Motion passed.

 

7. Landscape. We are only planting desert-friendly plants and will not add any new irrigation runs. Jose Pacheco Tree Service bid for pruning 111 palms is $4,440, or $1060.00 under budget.

 

8. Buildings.

1. Ceiling repair for #2038 due to a broken water pipe is in progress.
2. Items cited in the Maricopa County Pool Inspection report are being addressed.
3. The gutter project is completed. Next year, French drains will be addressed in the budget.
4. A-9: the Board has approved a ADA accommodation and the owner will pay for the curb cut.

 

9. Committee Report. None.

 

10. Unfinished Business.

1. Roof work – waiting to hear from Kinney (ProWest) about the
   •  

B. CC&R – waiting for correspondence from Mulcahy following our

     Zoom conference.

5. Reserve Study – the Board will have a Special Meeting on May 23, 2023, to discuss the report. There are errors. We have 60 days to make any corrections.

11. New Business.

1. Pool Inspection – in the last three years, different inspectors have

listed different things to fix. The North pool must be drained within the next two weeks. Platinum Pool will be called and asked to drain it this week.

2. North pool deck resurfacing. Three bids of $22,791.45 from Platinum Pools, $40, 136.58 from Arrowhead, and $29,965.00 from Coral Pools have been received. All bidders will be asked what can be done for $5000.00. This will also be discussed at the Special Board meeting on May 23, 2023, if we receive the information.

 

12.  For the Good of the Order. None.

 

13.  May 23, 2023, at 8:00 a.m. MST. Special Board Meeting to do a line-

item discussion of the Reserve Study and review any new bids for the     resurfacing of the North pool.

 

14. Tentative meeting dates: All second Tuesdays, 8:30 a.m. MST.

June 13, no July meeting scheduled, August 8, 2023, and September 12, 2023.

 

15. Annual Meeting: February 20, 2024, 6:00 p.m. MST.

 

16. It was moved by Brown and seconded by Patton to adjourn at 10:24 a.m. MST.

 

Respectfully submitted,

Jean Mills, secretary

jeanmills2623@gmail.com