November 14,2023

Village at Apache Wells

Board Meeting Minutes

November 14, 2023

 

  1. The meeting was called to order at 8:00 a.m. MST by Borgwardt.

 

  1. Proof of meeting notice acknowledged. Present: Roger Borgwardt, president, Steve Patton, vice-president, Jean Mills, secretary, Sheryl Brown, treasurer, Jeff Coughlin, director at-large, and Cheri Maniz, manager. GUEST: # 63

 

  1. It was moved by Brown and seconded by Coughlin to approve the minutes from October 10, 2023. Motion passed.

 

  1. Owner Concerns. None.

 

  1. Kathy Kinglsey Anderson reported on the possibilities of a solar program. This would be a huge budget item and we will remain open to future information. Kathy volunteered to keep her pulse on developments in this field and to share her knowledge with the board over time.

 

  1. Due to severe technical difficulties with Zoom today, it was moved by Mills and seconded by Coughlin to recess this meeting until November 21, 2023, at 11:00 a.m. MST. Motion passed.

 

  1. Owner Concerns. None.

 

  1. It was moved by Patton and seconded by Coughlin to approve the treasurer’s report. Motion passed.                                                              Due to increased expenses, there will be no transfer to the reserve fund in November or December.

 

  1. Manager’s Report.                                                                                             A. The Board will update the Reserve Study using the manager’s complete documentation of all expenses.                                        B. A late fee of $20 per month will be assessed to owners who have not paid their monthly assessment by the 15th of each month.               C. The Board cannot recommend the hiring of any handyman.               D. It was moved by Brown and seconded by Patton to approve the manager’s report. Motion passed.

 

  1. Landscape.                                                                                                               A. There will be no extra landscape activity through the end of this year.                                                                                                                     B. The Board approved a fire pit for Unit 27. The owners are responsible for following all required city codes.

 

  1. Buildings.                                                                                                                  A. Rite Way Roofing has added more manpower so that roof tear offs should be completed in 1 – 2 days per building.  The office will provide updates to owners as to which phase, building or unit is currently being worked on.                                                                                                                B. Leaks have been repaired at #1022 and #1041.                                            C. It was moved by Coughlin and seconded by Patton to sign a contract with Rite Way Roofing for $1,032,953.40 which includes the $10,000.00 to be paid by the HOA. Motion passed.

 

  1. Committee Reports.                                                                                              A. The spa pool covers are missing. It was moved by Patton and seconded by Coughlin to order new covers which are mandatory. Motion passed.                                                                                       B. The pool committee is evaluating reinstalling locks on the pool gates that meet Maricopa County guidelines.                                                                                         C. Property thefts and damage are increasing.

 

  1. Unfinished Business.                                                                                                      A. Discussion of updated CC&Rs and Bylaws have noted areas to be addressed before the final redlined copies are provided to the owners. B. A summary of the changes is being prepared for owners.               C. Individual and group discussions with owners are being planned.

 

  1. New Business.                                                                                                    The Board is researching a cost-sharing approach for installing individual water shutoff valves in Phases II and III.

 

  1. For the Good of the Order.                                                                              A. There will be a 41% increase in our insurance premium to approximately $64,000.00.                                                                            B. There will be no NFL package on the clubhouse TV. DirecTV has canceled this and it is too expensive for the Board to pay for it on their own.                                                                                                                   C. The nominating committee consists of Virgil Christianson, chair, Jim Mootz and Byron Johnson. Two Board positions will be open.

 

  1. The budget meeting is scheduled for November 28, 2023, at 8:00 a.m. MST. Other meetings will be December 12, 2023, and January 9, 2024. All meetings are at 8:00 a.m. MST.

 

  1. The Annual Meeting will be February 20, 2024, at 6:00 p.m. MST.

 

  1. It was moved by Mills and seconded by Patton to adjourn the meeting at 12:54 p.m. MST and go into an Executive Session per AZ Statute 33-1248, parts 3 and 4.

 

Respectfully submitted,

Jean E. Mills, secretary

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