VILLAGE AT APACHE WELLS HOMEOWNERS’ASSOCIATION 

BOARD OF DIRECTORS MEETING MINUTES 

MAY 13, 2025 

I. The meeting was called to order on May 13, 2025 at 8:00 a.m. MST by VAW Board  President, Steve Patton. 

II. Proof of meeting notice was acknowledged. 

In attendance: Steve Patton, President, Jeff Coughlin, Vice-President, Jean Mills,  Secretary, Sheryl Brown, Treasurer and Gail Smith, Director at-Large. Guest: Will  Nikolaus, attorney for Maxwell and Morgan. 

III. May 8, 2025 Board meeting minutes.  

MOTION to approve the April 8, 2025 VAW Board Minutes 

Ms. Smith moved and Ms. Brown seconded the motion. Approved unanimously. 

IV. Treasurers Report 

MOTION to approve the April 8, 2025 VAW Treasurers Report. 

Mr. Coughlin moved and Ms. Mills seconded the motion. Approved unanimously. Ms. Brown informed the Board that the Village is doing well with net income.  Maintenance is under budget. Concern was expressed regarding the increase in  utilities (gas) which is $4500 over budget. An increase in pricing from SRP is  expected. The VAW’s Capital Reserve Account is $448,224.22 and it is believed we  can hit the $500,000 mark by end of 2025. As a reminder, the budget will be  discussed in November or December to ensure we are within range.  

V. Owners Concern: Mr. Nikolaus addressed concerns and advised the Board they  should not discuss publicly issues that are being handled legally. #41, Mr. McClay,  called in to say he was sending his concerns to the Board members. 

VI. Community Association Manager’s Report: 

A. Ms. Maniz is clarifying ownership and residency of A-12. It was purchased by one  party and will be rented, long term, to another. 

B. KY-KO will be requested to clarify their preventative maintenance plan for termite control. 

C. Unit 1006 has requested approval to replace their sliding glass doors. Currently, the  doors are French patio style and the request was made to change to sliding glass  doors. The caveat is that the frame must be bronze and a 10-panel overlay grid be  painted to match the surrounding doors.

MOTION to approve Unit 1006 requested to install sliding glass doors. Moved  by Mr. Coughlin and seconded by Ms. Brown. Approved Unanimously 

D. Emotional Support Animals: There are currently seven signed agreements on file.  These forms must be signed by an authorized physician every three (3) years and  given to the VAW office for the homeowner’s file. 

VII. Buildings: 

A. Mr. Coughlin informed the board that water pressure relief valves have been  installed in Phase III. The pressure is currently @60 psi. Phase II pressure relief  valves will be installed next year. He also reminded board members that the parcel  package mailbox in Phase 4 is owned by the United States Postal Service. Individual  mailboxes are the responsibility of homeowners. 

B. Mr. Coughlin discussed concerns by some residents of not having the pool gates  locked. The cost of adding locks to all seven pool gates will be $1,730.00. One pool  key will be provided to each unit and owners will be required to sign a form to  receive a key. Replacement keys will cost owners $5.00. 

MOTION to approve having Ralph Root install new locks and obtain 170 keys that  are marked “do not duplicate.” Moved by Mr. Coughlin and seconded by Ms. Brown  Approved Unanimously  

C. Mr. Coughlin also informed the board that Phase I overhead lights have their own  photocell which turns on when it gets dark. The electrical panel in the clubhouse is  a fire hazard and is slated for replacement. 

VIII. Landscaping: Mr. Patton reminded board members of the pine tree near the south  pool that died and had to be removed due to a safety issue. The $1,550.00 was not  part of the budget. Pruning of palms has started. We have 85 tall palms and 25  pineapple palms. One queen palm is dying.  

IX. Committee Reports: Pools: Ms. Patton (pool liaison) requested funding to replace  the north and south pool covers. She will check to see if the pool cover company  will accept half payment in 2025 and half in 2026. She has also requested funds to  replace the discolored webbing on 17 of the pool chairs. This will be deferred until  2026. 

  

X. Unfinished Business: 

A. Ms. Maniz will ensure recording of future board meetings.

B. Updated Rules and Regulations.  

Motion to approve the updated Rules and Regulations document. Moved by  Ms. Mills and seconded by Mr. Coughlin to approve the updated Rules and  Regulations. Motion passed unanimously. 

C. The GigaPower fiber-optic proposal has been tabled. Board members are  asked to review the pros and cons and let Mr. Patton know their thoughts. If  approved, the Board would have no involvement with issues that arise.  Owners would have to deal with the company themselves if signing up for  one of their packages. 

XI. New Business. 

A. Morgan Pavement will paint “STOP” strips at all entrances. 

B. We are waiting for Farmers Insurance to respond to questions regarding the  Loss Control Survey; specifically the stairwell spacing issue. Need 

clarification on our responsibilities regarding fixing riser and railing codes of  less than 4 inches.  

XII. For the Good of the Order: 

A. Our HOA will participate in the free to us HomeWiseDocs program for resale  transactions. 

B. We may consider a multi-year approach to hiring a structural engineer to evaluate  our properties. 

Upcoming Meetings: Meetings will be held at 8:00a.m. MST on the following dates: June  10, 2025, July 8, 2025, and August 11, 2025. If you are unable to call in, please let Ms. Maniz  know. 

Motion to Adjourn. It was moved by Ms. Mills and seconded by Mr. Coughlin to adjourn the  meeting at 10:13 am MST. Unanimously approved 

Respectfully submitted, 

Jean E. Mills, Secretary jeanmills2623@gmail.com