VILLAGE AT APACHE WELLS
BOARD MEETING MINUTES
JANUARY 10, 2023

I. The board meeting was called to order at 8:30 a.m. MST by Borgwardt.
The Board will go into Executive Session regarding personnel after this
meeting.
II. Proof of meeting notice acknowledged. Board members present:
Borgwardt, S. Patton, Mills, Brown, and Coughlin. CAAM: Maniz.
Guest: #2035, D. Patton, #1033, Gaiffe, #3009, Van Alstyne.
III. It was moved by Brown and seconded by Patton to approve the
minutes of December 13, 2022. Motion passed.
IV. Owner Concerns: Discussion concerning electrical problem at #1033.
Owner will have his electrician contact SRP. The issue was also
addressed by #3009.
V. It was moved by Patton and seconded by Mills to approve the
treasurer’s report. Motion passed. It was moved by Brown and
seconded by Mills to spend $2887.00 to recover the remaining pool
chairs. Motion passed.
VI. Manager’s Report.
A. A termination letter has been sent to H & H Pool service.
B. Attorney Dan Curtis will work on a month-to-month basis due to
health issues. He will not be able to handle our CC&R review.
C. It was moved by Mills and seconded by Coughlin to hire Daniel’s
Carpeting to clean the clubhouse carpeting at a cost of $974.00.
Motion passed.
D. It was moved by Mills and seconded by Coughlin to pay $414.00 per
month for clubhouse cleaning. Motion passed.
E. It was moved by Patton and seconded by Coughlin to remove the
lien on B-9 as all assessments are paid to date. Motion passed.
F. Request of #2007 for a sliding glass door from the bedroom area

denied per Rules and Regulation requirement that all doors and
windows must match the community standard.
G. Required monthly account statements will be sent out online
beginning mid-January.
H. The Minnesota auto with expired tags which has been parked on
our property for some time will be towed on February 15, 2023, if no
one claims it.
VII. Landscape Report.
A. Working within the already approved budget, the committee will
spend $3285.00 to replant 81 low water use and colorful small bushes
and shrubs.
B. The landscape committee has cleaned out and will replant the
flagpole area.
C. Interviews are being conducted for green space designers.
D. Ash trees are dying. We have 37 trees. Only nine are healthy. Five
are dead now and will be removed and replaced.
E. There will be a presentation on the natural pruning approach at the
Annual Meeting.
VIII. Buildings.
A. It was moved by Patton and seconded by Mills to approve the hiring
of a new pool service company at a cost not to exceed $1300.00 per
month. Motion passed.
B. It was moved by Patton and seconded by Coughlin to approve up to
$35,000 to hire AAA Sun Control, LLC to complete the gutter project in

Phase II, building 2 and Phase III, building 6 with a starting date of mid-
February. Motion passed.

E. Although Flat Iron Electrical has been contacted about solving the
electrical problem in the north end of Building 2, they have not yet
been able to schedule us due to heavy demand for their services.
Temporary lighting and motion sensors have been installed.
F. A new full-size washer/dryer combination has been installed
between A-10 and A-11 for $1528. 39 which includes a 4-year
warranty.

IX. Committee Report. The Social Committee activities for 2023 have been
announced. Reservations for Spuds and Splits are filled. There will be
a western theme for the Champagne Brunch. Anyone with appropriate
decorations to be borrowed can contact Sue Nielsen. An end-of-the
year potluck with a deejay is being considered for the end of March.
X. Unfinished Business.
A. Chris will check flashings on the clubhouse and will order the soffit
material we need.
B. Bids for pool resurfacing are still coming in.
C. Annual Meeting Update: Nominations for one board position are
closed. There is only one applicant. All materials to be included in the
Annual Meeting packet must be in by January 16, 2023. The packets
will be mailed to owners between January 22 and 30, 2023.
D. Release of lien. This was handled in the Manager’s Report.

XI. New Business. It was moved by Mills and seconded by Patton to spend
$3100 for an updated, onetime onsite reserve study. Motion passed.
XII. For the Good of the Order. Always call 911 in emergency situations.
Reminder to owners to read/follow the protocol on the bulletin board
to request addressing the board during a meeting.
XIII. The next board meeting will be February 14, 2023, at 8:30 a.m. MST in
the library.
XIV. Other tentative board meeting dates are March 14 and April 11, 2023,
at 8:30 a.m. MST.
XV. The Annual Meeting will be February 21, 2023, at 6:00 p.m. MST in the
clubhouse.
XVI. It was moved by Brown and seconded by Patton to adjourn the
meeting at 10:35 a.m. MST and go into Executive Session.
jeanmills2623@gmail.com