VILLAGE AT APACHE WELLS

BOARD MINUTES

OCTOBER 11, 2022

1. The meeting was called to order at 8:29 a.m. MST by Borgwardt.

2. Proof of meeting was acknowledged. Present: Borgwardt, Patton, Mills, Brown, Coughlin and Maniz. Guests: Donna Patton, Hilary Lynas and Paul Lynas.

3. It was moved by Brown and seconded by Patton to accept the minutes of September 13, 2022. Motion passed.

4. Owner Concern:                                         #1031: Hilary Lynas and Paul Lynas were asked to join the meeting to discuss the water damage to their unit and the steps they have taken to date. They requested the Board to find the source of the problem so that they could begin renovation to the unit as soon as possible. The Board agreed. An email will be sent to 2031, 2032, 1034, 2034 and 3034 to minimize their use of their half baths until the source of the leak is found.  

5. New Pool Signs. Donna Patton discussed the proposed update to our pool signs after an inspection by Maricopa County pointed out the need for specific verbiage. She has worked with the pool inspector to ensure signs meet state/local requirements. There will be separate signs reflecting county/local rules and VAW rules. Bids are being requested from three different sign companies. Rules will be discussed at the Annual Meeting. All pool users must be registered.  It was moved by Mills and seconded by Coughlin to spend up to $1000 for new signs which will be purchased by Maniz. Motion passed.

6. It was moved by Mills and seconded by Coughlin to approve the treasurer’s report. Motion passed.   

7. Manager’s Report.                               

1. The sale of #3012 is complete.                              

2. Soffit Installation – The material used for our soffits is no longer available. Two companies, Chalk-the-Line and AZ George, are trying to locate a suitable replacement.  Coughlin will handle this.             

3.  Pool bids are coming in. We will need to replace water line tile and ensure each bid includes the new handrail at the north pool.  This will be included in next year’s capital reserve spending plan. Donna Patton offered to make a spread sheet of items on each bid.  

4. One unit is in assessment arrears.                                     

8. Landscape. It was moved by Mills and seconded by Brown to approve the landscape committee as follows: Kathleen Kingsley (63), Gloria Howells (1004), Marilyn Weinrich (31), Gregory Thompson (42), Steve Patton (2035, board liaison), Terry Campbell (2007), Bert McCauley (2009), Kristie Meek (A8), and Jim Nielsen (32). Motion passed.         The landscapers will put some pink granite around during their weekly maintenance.

9. Buildings. Six companies want to provide quotes for gutter work. Priority will be given to buildings 2 and 6. Some sidewalk concrete work will be required Compliments were received for the temporary drainage work around building 6.

10. Unfinished Business. We have had no wind damage to roofs. Stump grinding is scheduled. 

11. New Business.                                                                                                     A. Bids have been received for monument signs which have deteriorated. Coughlin and Patton will work on the signs to see what needs to be done.                                                B. At the Annual Meeting, we will discuss how to handle the legal requirement to provide owner monthly statements as well as a processing fee. It would be beneficial for owners to agree to an electronic statement.

12. For the Good of the Order. The sidewalk in front of 2035 needs repairing. Other areas may also need some concrete work.

13. In November, the regular Board meeting will be on the 8th and the Budget Meeting will be on the 29th.

14. Other Meetings: December 13, 2022, January 10, 2023, February 14 and February 21 (Annual Meeting).

It was moved by Patton and seconded by Coughlin to adjourn at 10:26 a.m. MST.

jeanmills 2623@gmail.com