THE VILLAGE AT APACHE WELLS HOMEOWNERS’ ASSOCIATION

BOARD MEETING MINUTES
JULY 8, 2025

I. The meeting was called to order at 7:58 a.m. MST by President Patton. This will
be followed by an Executive Session per A.R.S 33-1804 (A) (1)-(5).
II. Notice of meeting acknowledged. Present: Steve Patton, President, Jeff Coughlin
Vice-President, Jean Mills, Secretary, Sheryl Brown, Treasurer, Gail Smith,
Director At-Large, and Cheri Maniz, Manager.
III. Motion to Approve the regular board minutes of June 10, 2025, was made by
Ms. Smith and seconded by Ms. Brown. Passed unanimously.
Motion to Approve the Executive Session minutes of June 10, 2025, was made
by Ms. Mills and seconded by Mr. Coughlin. Passed unanimously.
Motion to Approve the Emergency Meeting minutes of June 27, 2025, was
made by Mr. Coughlin and seconded by Ms. Brown. Passed unanimously.
IV. Owner Concern. None.
V. Treasurer’s Report.
A. Ms. Maniz will provide the board members with the detailed
income/expense record.
B. The Capital Reserve account balance is $465,514.21 as of June 30, 2025.
C. Motion to Approve the treasurer’s report was made by Ms. Mills and
seconded by Mr. Coughlin. Passed unanimously.

VI. Manager’s Report. The mailbox soffit canopy at the clubhouse has been fixed.
VII. Buildings Report,
A. Mr. Coughlin will get a second bid on windows for B-9.
B. Mr. Coughlin will research alternatives for the unavailable sheet metal
needed to complete repairs due to the fire. Soffit material is available.
C. As we have had very few issues with termites, paying $2700 per year for
blanket coverage is not warranted. Any new issues will be handled on an
individual basis as that is more cost effective.
D. New electrical panels have been installed in the clubhouse.

VIII. Landscaping Report.
A. Leaks in the irrigation lines in the green space have been repaired.
B. The next landscaping budget will include money for golf cart maintenance.
IX. Committee Report.
A. Owners volunteering to serve on the committee to help select the new
manager include Jim Nielsen, Sue Van Leuven, Terry Campbell, and
Donna Patton.
B. The committee is working on guidelines to develop interview questions.
C. There have been 22 applicants so far.
D. By August 2, 2025, the committee will select 3-5 applicants for the board
to consider for interviewing.

X. Unfinished Business.
A. Farmers Insurance has still not responded to our questions regarding the
acceptable distance between stairs as a safety issue.
B. The HOA will purchase a new TV for the workout room in the fall.
XI. New Business. At present, there is no need for a budget line-item for
uncollectable debts.
XII. For the Good of the Order.
A. A digital spreadsheet for car registrations is recommended.
B. We have severed our relationship with HomeWise Document Service due
to poor performance.

XIII. Future Meetings. All Tuesdays at 8:00 a.m. MST, August 12, 2025,
September 9, 2025, and October 8, 2025.
XIV. Motion to Adjourn at 9:05 a.m. MST was made by Ms. Smith and
seconded by Mr. Coughlin. Passed unanimously.

Respectfully submitted,
Jean E. Mills, Secretary jeanmilss2623@gmail.com