October 27, 2020

VILLAGE AT APACHE WELLS HOA

BOARD MINUTES

OCTOBER 27, 2020

  1. Call to order at 8:39 MST by Hayward.
  2. Proof of meeting notice acknowledged. Present: Hayward, Patton, Mills, Borgwardt, Brown and Honeyman. Guests: Kingsley-Anderson, #63, Rettig, #35.
  3. It was moved by Patton and seconded by Brown to approve the minutes of September 29, 2020.  Motion passed.
  4. Owners Concerns: None.
  5. It was moved by Mills and seconded by Patton to approve the treasurer’s report. Motion passed.
  6. Community Association Manager (CAM) Selection Committee Report given by Kingsley-Anderson. Thirty candidates were considered. Two candidates were recommended to the board and their interviews will be November 12, 2020, starting at 9:00 am MST. Honeyman and the committee will arrange for the background checks prior to the interviews.

Letters of invitation will be sent to the two candidates stating that a starting date of December 1, 2020, is preferred.

The committee of Kinglsey-Anderson, Rettig and Hain are thanked for their thorough work on this project.

  1. Manager’s Report – Honeyman provided a detailed report on her work to date.
  1. It was moved by Borgwardt and seconded by Patton to approve spending $464.02 to replace 16 assorted plants. Motion passed.
  2. It was moved by Patton and seconded by Borgwardt to spend no more than $3000 to install a pressure control valve on the Phase 4 meter. Motion passed.
  3. The board will review a request for foundation painting at #69.
  4. Borgwardt will handle the request for some painting of A/C lines and to plant a tree at #46 for $344.42.

The board has a tree replacement policy. If this is an additional owner request, however, it would require the owner to get the board’s pre-approval for a specific tree and to pay for its installation in an area that already has an irrigation line.

  1. Dogs are approved in the following condos: A007, 1041, 31, and A004.
  2. Railing inspection on common property is done by the manager. Owners should check their patio railings and alert the manager to any issue.
  3. To more efficiently regulate the thermostat in the clubhouse, a locked cover will be installed.
  4. Owners are reminded to wear masks, socially distance and use frequent hand washing to lessen the opportunity for the spread of COVID which is in our area.
  5. Bi-monthly sweeping of our parking lots cost $996 per year.
  6. Western Exterminators will be asked for the exact locations of areas of cracks and crevices needing sealing.
  7. Bicycles are not to be stored on a patio.
  8. The annual meeting of the VAW will be held Tuesday, February 16, 2021, depending on the COVID pandemic. Elections will be held regardless.
  9. The manager and treasurer are tracking down a few late payments so the books can be straightened.
  1. Unfinished Business
  1. Brite View has been very responsive in handling issues involving landscaping and irrigation.
  2. South pool repairs were completed in September. North pool tile replacement is being completed now.
  3. The audit report has been signed.
  4. Concrete downspout splashpads will be installed later this year.
  5. Roofing, Phase 1 project – Roger and Martin will continue discussion on this 3-year project.
  1. New Business – None                                                                                                                       
  2. The next board meeting will be November 10, 2020, at 8:30 am MST. Topics to discuss include the 2021 budget and capital projects.
  3. The meeting was adjourned at 10:50 am MST.

 

Jean Mills, Secretaryjeanmills2623@gmail.com