VILLAGE AT APACHE WELLS
BOARD MEETING MINUTES
MARCH 11, 2025

I. The meeting was called to order at 7:57 a.m. MST by Patton.
II. Proof of meeting notice acknowledged. Present: Steve Patton, president, Jeff
Coughlin, vice-president, Jean Mills, secretary, Sheryl Brown, treasurer, Gail Smith,
director at-large and Cheri Maniz, manager. Guests: #61 R. Borgwardt, #28 T.
Yuzer, #32 S. Nielsen and #2035 D. Patton.
III. It was moved by Brown and seconded by Coughlin to approve the minutes of
February 18, 2025. Motion passed. It was moved by Brown and seconded by
Coughlin to approve the minutes of the amended Organizational Meeting of
February 18, 2025. Motion passed.
IV. Insurance Update. Roger Borgwardt (61) asked for three different quotes. He only
received one response from Wally Cox representing Farmers. If the HOA accepted
a policy with a $50,000 deductible, keeping the current coverage, the savings
would amount to $12,732. It was moved by Mills and seconded by Coughlin to
accept the insurance quote of $97,862 with an increase in our deductible from
$25,000 to $50,000. Motion passed.
V. Owner Concerns.
A. Sue Nielsen (32) provided backgound on the possible formation of a Mediation
Committee which could provide disputing owners a neutral, collaborative process
to assist both sides in reaching a mutually agreeable solution to their conflict.
As we are not required to respond to emails, the HOA’s legal responsibility is to
respond to all written complaints on our request form or via PAYHOA and alert
owners if there is any violation of the association Rules & Regulations or CC&Rs,
which the homeowners must correct.
B. Tom Yuzer (28) was reminded that it is the owner’s responsibility to verify a
possible renter’s age is at least 55.
VI. It was moved by Mills and seconded by Coughlin to approve the treasurer’s report.
Motion passed. The Capital Reserve Account is $436,006.06. The Board will
complete an official update of our Reserve Study next year.
VII. Manager’s Report.
A. The A 9-12 roof repair is under warranty.
B. The newly adopted owner Liability and Release Waiver form is available in the
office. Activity leaders will be responsible for having their participants (owners,
renters and guests) sign them yearly (e.g. golf, water aerobics, hiking groups).
C. Liquid chlorine can and will be added in small doses to our pools and spas as

needed on Monday or Friday by 8:30 a.m. Per Maricopa County requirement, the
pools/spas must then be closed for thirty (30) minutes after this treatment.
Signage will alert owners.
VIII. Buildings.
A. It was moved by Coughlin and seconded by Smith to approve $8095 to replace
the AC unit #2 on the roof of the clubhouse by Honest Air Conditioning. Motion
passed.
B. It was moved by Coughlin and seconded by Mills to approve Homeowner
requests to install new windows in #27 and new windows and doors in #29.
Motion passed.
C. The walkway between buildings 1 and 2 was completed at a cost of $1200.
D. Flat Iron Electric gave us a quote of $3200 for the 400 amp 4-meter panel for our
2-story units.
E. KY-KO reports very little activity with our bait stations in general. Most activity
was between the cul-de-sac and Stockton.
F. It was moved by Coughlin and seconded by Brown to purchase two pool
monitoring systems for the south pool and spa at a cost of $644 plus tax. Motion
passed.
G. OTA. The HOA owns the antennas. Cable issues belong to owners.
H. It was moved by Coughlin and seconded by Brown to retroactively approve the
temporary satellite dish installation on common ground property for the use of
#2032 with the provision that the owner replaces the pipe with one that is
galvanized or sand and paint the current pipe the same color as the building
(Navajo white), maintain it in good condition, and remove the satellite when the
unit is sold. Motion passed 3 to 1.
I. The overhead lights in Phase I are all working.
IX. Landscaping.
A. A motion by Patton to use the landscape budget to overseed the retention
basin (green space) next fall died for a lack of a second.
B. The Board thanks the committee for the bench it donated from monies raised
at last year’s raffle. It was moved by Brown and seconded by Coughlin to
approve the Landscape Committee holding a raffle to raise monies to purchase
another bench for the common property. Motion passed.

X. Committees.
A. It was moved by Mills and seconded by Brown to approve the Social Committee
Charter. Motion passed.
Members: Raejean Warren, chairperson, Renee Rettig, co-chair, Donna Patton,
secretary and Terry Campbell, treasurer.
Committee Responsibilities: The Social Committee is responsible for ensuring that
scheduled events receive prior approval from the Board of Directors and are
operated in accordance with the CC&Rs, Bylaws and Rules and Regulations of the

Village at Apache Wells.
Mission Statement: The Social Committee plans and organizes social events for the
owners and guests of the VAW. Event details are provided on the clubhouse
calendar, placing notices in visible areas, posting on the website, and announced
during Saturday morning coffee.
Composition: Membership is open to all registered owners and renters who wish
to volunteer their time and talents. Officers chosen by the members for a two-year
term include chairperson, co-chair, secretary, and treasurer. Membership and
changes require Board approval. One member of the Board of Directors will be
appointed as liaison, attend Social Committee meetings, and provide a report to
the Board at the monthly Board meeting.
Meetings: The committee will meet the first Saturday of the month, December
through April, after Saturday morning coffee.
Activities and Finance: Activities involving the collection of monies must have prior
Board approval. Profits from these activities must be turned over to the Social
Committee Treasurer. Meeting minutes will be posted on the clubhouse bulletin
board by the Secretary.
The committee has approval to use funds accumulated from social events at its
discretion as long as such use is for the general betterment of the social life of the
community either by event or purchase of items for use on the common property.
The purchase of major items should first be cleared with the association manager
or Board to ensure that the long-range objectives for improvement to the common
property as well as appropriate fire codes, etc. are followed.
Responsibilities: The committee will ensure financial records are included in the
meeting minutes and provided to the Board. The Secretary will provide a copy of
the minutes to the Committee Chair and to the Community Association Manager.
A roster of planned activities for the next season should be given to the Board in
time for its April meeting.
B. Donna Patton accepted the invitation to serve as volunteer pool manager who
will report to Brown and Coughlin.
XI. Unfinished Business: Neighbor Issues – See S. Nielsen in Owner Concerns.
XII. New Business: Board members will review the current Rules and Regulations and
bring their suggestions to the next Board meeting.
XIII. For the Good of the Order.
A. A future Board project will be the updating of our website.
B. Dates of future 2025 meetings are April 8, May 13 and June 10 at 8:00 a.m. MST.
XIV. It was moved by Smith and seconded by Coughlin to adjourn at 10:36 a.m. MST.
Respectfully submitted,
Jean E. Mills, secretary jeanmills2623@gmail.com