October 09,2019

THE VILLAGE AT APACHE WELLS

BOARD MEETING MINUTES

OCTOBER 9, 2019

 

PREENT: HAYWARD, MILLS, BROWN, BORGWARDT, GURULE

ABSENT: HUBBS

GUEST: LANPHERE, #1044

 

  1. THE MEETING WAS CALLED TO ORDER BY HAYWARD AT 8:30 AM.
  2. PROOF OF NOTICE OF MEETING WAS ACKNOWLEDGED.
  3. IT WAS MOVED BY BORGWARDT AND SECONDED BY BROWN TO ACCEPT THE MINUTES OF SEPTEMBER 11, 2019. MOTION PASSED.
  4. OWNERS CONCERNS – NONE.
  5. TREASURER’S REPORT: DAMAGE TO THE PARAPET WALL AT THE CLUBHOUSE WAS REPAIRED. PLUMBING EXPENSE WAS UNDER BUDGET. WE ARE A LITTLE AHEAD ON OUR BUDGET OVERALL. IT WAS MOVED BY MILLS AND SECONDED BY BORGWARDT TO ACCEPT THE TREASURER’S REPORT. MOTION PASSED.
  6. MANAGER’S REPORT. THE GREEN RECYCLE BIN HAS NOT BEEN PICKED UP YET, BUT WE ARE NOT BEING CHARGED FOR IT. THREE MORE VIOLATIONS OF OUR BLUE BINS HAVE BEEN REPORTED TO US BY THE CITY OF MESA; GARBAGE AND CLOTHING WERE PUT IN. THE CITY HAS NOTIFIED US THAT THEY INTEND TO REMOVE THE BLUE BINS IF OWNERS CONTINUE TO MISUSE THESE BINS BY PUTTING IN GARBAGE AND PLASTIC BAGS. ITEMS PERMITTED IN THESE BINS ARE LISTED ON THE BINS AND ON FLYERS AROUND THE COMPLEX. THE ITEMS MUST BE LOOSE, EMPTY AND RELATIVELY CLEAN. IF THE BINS ARE REMOVED, THEN WE WILL ONLY HAVE THE LARGE DUMPSTER TO USE; NO RECYCLING.                                                        

GURULE IS AWAITING THE ESTIMATES TO REPLACE THE AC UNITS AT THE CLUBHOUSE.THERE ARE SRP RESIDENTIAL REBATES FOR LED LIGHTS, BUT NONE FOR OUR COMPLEX.THE PERSON WHO WAS TO PRESENT THE QUOTE AND ESTIMATE FOR THE REPLACEMENT OF THE MARQUEE SIGN ON STOCKTON DID NOT DELIVER THEM IN TIME FOR THIS MEETING.PHASE 1 REPLANTING SHOULD BEGIN BY THE END OF THIS MONTH.THE LETTER TO C & N ROOFING STILL NEEDS TO BE SENT REQUESTING THEIR REPRESENTATIVE TO ATTEND A BOARD MEETING TO DISCUSS ROOFING ISSUES WHICH THEY WARRANTY.THE CONCRETE ISSUE AT B9 WILL BE ADDRESSED. IT IS DIFFICULT TO HIRE TRADESMEN TO FIX SMALL PROBLEMS. MILLS WILL LOOK INTO THE ADA GUIDELINES REGARDING CONCRETE ISSUES TO ENSURE WE ARE IN COMPLIANCE.

  1. MAJOR PROJECTS FOR 2020.     FOUR MAJOR PROJECTS HAVE BEEN IDENTIFIED: 1) KITCHEN UPDATE, 2) CLUBHOUSE AIR CONDITIONING UNITS, 3) PHASE 1 PAINTING, AND 4) NORTH POOL RE-DECKING.                       THE SOCIAL COMMITEE WILL LOOK INTO THE KITCHEN RENOVATION AND MAKE RECOMMENDATIONS. GURULE WILL CHECK WITH THE COMPANY ABOUT THE BEST TIME FOR THE NORTH POOL RE-DECKING; PROBABLY NEXT FALL.   AS TWO OF THE FIVE CLUBHOUSE AC UNITS WERE REPAIRED THIS YEAR, THEY MAY NOT NEED TO BE REPLACED FOR A WHILE. GURULE WILL CHECK ON THE WARRANTY FOR THOSE REPAIRS.                                ANOTHER PROJECT WHICH IS NOT A RESERVE FUND ISSUE, IS TO REPLACE ALL CARPORT BULBS WITH LED LIGHTS. HAYWARD WILL LOOK INTO THIS.
  2. THE NEXT BOARD MEETING WILL BE TUESDAY, NOVEMBER 19, 2019, AT 8:30 AM. 
  3. THE MEETING WAS ADJOURNED AT 9:30 AM.    

Jean Mills   jeanmills2623gmail.com