March 10, 2026

THE VILLAGE AT APACHE WELLS HOMEOWNERS’ ASSOCIATION

BOARD MEETING MINUTES

MARCH 10, 2026

  1. The meeting was called to order at 9:00 a.m. MST by Mr. Patton.                                     The Board will go into Executive Session following the open meeting per A.R.S. 33-1804 (A) (1)-(5)

 

  1. The meeting notice was acknowledged.
    1. In attendance: Steve Patton, President, Jeff Coughlin, Vice-President, Jean Mills, Secretary, Sheryl Brown, Treasurer, Gail Smith, Director At-Large and Anna Earls, CAM.

 

  1. Motion to Approve Board minutes from February 10, 2026, was made by Mr. Coughlin and seconded by Ms. Brown. Passed unanimously.

 

  1. Motion to Approve Executive session minutes from February 10,2026, was made by      Ms. Mills and seconded by Mr. Coughlin. Passed unanimously.

 

  1. Owner Concerns. None.                                                                                                                                                                                                                                                                    
  2. Motion to Approve the treasurer’s report was made by Ms. Mills and seconded by Ms. Smith. Passed unanimously.
    1. Capital Reserve spending to date: $26,056.36.
    2. Capital Reserve account balance is $547,209.
    3. Our insurance agent will be asked to clarify the $5,460 returned premium. The total premium will be $98,792.

 

  1. Manager’s Report
    1. Twenty-five homeowners have begun using Zelle for their monthly assessment. Sixty-six owners who are still using PAYHOA are encouraged to use Zelle to save the HOA monthly fees.
    2. #1023 has been sold.
    3. SRP says it will take up to 30 days to repair the streetlight on Stockton.
    4. The 2026 Fire Safety Operational permit has been renewed.
    5. The Arizona Corporation Commission Annual Report has been updated.
    6. Ms. Earls and Ms. Smith will work on rental issues. Some renters are not aware of our CC&Rs, Bylaws, and Rules & Regulations, are unaware of our front office in the clubhouse, and some think our community is managed by Apache Wells. Owners and management companies are responsible for providing this information.
    7. Units for sale: A-1, B-6, 1009, 1044, 2004, 2016, 2020, 2024, and 3010.
    8. Response to #50:  wood burning features are not allowed.

 

  1. Buildings.
    1. The Phase II shut-off valve project is at a standstill due to some issues that need to be solved.
    2. Motion to Approve the replacement of patio rock with patio blocks at B-5 was made by Mr. Coughlin and seconded by Mr. Patton. Passed unanimously.
    3. Backflow testing will be done in April.
    4. A new handrail will be installed in building 3.
    5. A hot water heater and hot water cycling pump were purchased for the clubhouse due to the inability to get hot water in the kitchen.
    6. Pool gate signs have been re-installed.
    7. Preparation for Phase I painting will begin Wednesday, March 11, 2026.
    8. A-3 needs to request Board approval for a pergola.

 

  1. Landscaping Report.
    1. The VAW golf cart will be stored in the bicycle area in the winter and in the garage at #31 in the summer.
    2. An e-bulletin will be sent to owners regarding the rejuvenation cutting of Bougainvillea.
    3. The irrigation zone for #50-56 is now working.

 

  1. Committee Reports.
    1. By Arizona law, any standing committee such as the Social Committee which handles monies, should turn that money into the Board’s treasurer. It is recommended that these monies be placed in a sub-account ledger for the committee’s use.
    2. Any group of owners wishing to fund a project through donations may not do so in the name of the VAW.
    3. Documentation is needed on who pays for what in the clubhouse.
    4. Ongoing discussion of clubhouse chairs in need of some repair.
    5. There is a need for an updated list of clubhouse contents. Copies of keys for locked cupboards must be kept in the office. Volunteers to help with this project should contact the Board.

 

  1. Unfinished Business.
    1. The new digital piano in the clubhouse was funded by private donations.
    2. Ms. Mills and Ms. Earls will work on the additional 55+ signage which will require board approval.
    3. Motion to Approve a new water softener in #1015 was made by Mr. Coughlin and seconded by Ms. Brown. Passed unanimously.
    4. The website revitalization committee will be formed in the fall.
    5. Mr. Patton, Ms. Mills and Ms. Earls will continue working on the records retention project.

 

  1. New Business. None.

 

  1. For the Good of the Order.
    1. Discussion of the pros and cons of limiting the number of rentals.

 

 

  1. Tentative 2026 meetings; all Tuesdays at 8:00 a.m. MST: April 14, May 12, June 9, and July 14.

 

  1. Motion to Adjourn at 10:20 a.m. MST was made by Ms. Smith and seconded by Mr. Coughlin. Passed unanimously.

 

Respectfully submitted,

Jean E. Mills, Secretary

jeanmills2623@gmail.com



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