VILLAGE at APACHE WELLS

        BOARD MINUTES

          MARCH 9, 2021

1. The meetings called to order by Borgwardt at 8:30 a.m. MST
2. Proof of meeting notice acknowledged. Present: Borgwardt, Mills, Brown, Patton, Hayward, and Maniz. Guest: #63, Anderson.
3. It was moved by Hayward and seconded by Patton to accept the minutes from February 9, 2021. Motion passed.                                                                                        It was moved by Hayward and seconded by Brown to accept the minutes from the annual meeting, February 16, 2021. Motion passed.                                                        It was moved by Brown and seconded by Patton to accept the minutes from the organizational meeting on February 6, 2021. Motion passed.
4. Owners’ concerns – none.
5. It was moved by Mills and seconded by Patton to accept the treasurer’s report. Motion passed. Water, sewer, gas and garbage are under budget. The balance in our reserve account is $314,296.76. The first disbursement this year from the reserve will be for the third coat for Phase I roofing ($18,320) as well as $5000 deductible on our policy.
6. Manager’s Report:                                                                   A. It was moved by Mills and seconded by Patton to approve the requests for new windows meeting the HOA requirements for #1044 and #1028.                           B. Due to Covid restrictions, it was moved by Brown and seconded by Patton to deny an owner’s request to host an event in the clubhouse for guests who live outside of the Village.  Motion passed.                                                C. It was moved by Patton and seconded by Brown to allow up to 35 masked and socially-distanced         owners and renters to gather in the clubhouse with the stipulation that each brings his/her own beverage and food. Motion passed.
7. Byron Johnson, #2018, Chair of the TV Committee, presented options they are considering when our current contract with Thorcomm expires in 2022.  Regardless of whom we choose, our poor infrastructure must be addressed. We need RG6 wiring and a reliable contractor.
8. Unfinished Business:                                                          A. Preparation for roofing work on Phase I has started. Some spongy areas have been found whose costs are under discussion between our insurance company and ProWest. Work will continue when the insurance company approves of the repairs. Our down payment has been made. Three coats will be applied. When the work is completed, we will pay $18,320 for the third coat and $5000 for our deductible for a total of $23,320.   
2. . We are waiting for a third bid for the painting of Phase II and Phase IV parging. One bid needs clarification as the cost reflected painting all of Phase IV instead of the parging only.                                                 C. Western Exterminators acknowledged that they owed us a refund due to over-charging.                                       D. Where trees have been removed, the stumps will be ground up.                                                                                 E. Some repairs have been made to our fitness equipment, however, the exercise bike cannot be repaired. We will explore the cost of replacing it.
6. . Building 2 carpeting was cleaned. None will be replaced at this time.
7. . The Board Organization Chart was updated.
8. . PayHOA has 26 owners on it. More are encouraged to use this convenient way to pay their monthly assessment.
9. . Drywall repairs in #2010 are in progress.

J .Buying new downspout splashpads are still a consideration.

9. New Business:

1. If the water pressure to #1009 stays high, the HOA will install an outside valve to handle the pressure in #1009, #2009 and #3009. It was moved by Hayward and seconded by Mills to have the HOA pay this expense. Motion passed.
2. ProWest has given us a proposal for yearly inspection of all roofs. Borgwardt will get more information. Currently, different companies have put on our roofs and the warrantees must be checked to see when they expire.
3. TV Committee report – see VIII.                                   
4.  Action on recommended tree care. Borgwardt and David Gomez have done a walk-through and determined the dead trees that need to be removed. It was moved by Hayward and seconded by Brown to buy a combination of 25-gallon ($345 each) and 15-gallon Southern Live Oak replacements and to put the larger ones in Phase IV.  Motion passed.
5. It was moved by Mills and seconded by Brown to spray the 4 olive trees. Motion passed. Bright View bid is $383.98.
6. We will solicit bids for our association’s insurance next year. 
7. We will review pool signage and rules and regulations update at our next meeting.

10. The next regular board meeting will be April 6, 2021 at 8:30 a.m. MST.
11. The meeting was adjourned at 11:09 a.m.                       

Jean Mills, Secretary                                    jeanmills2623@gmail.com