December 15, 2020

Village at Apache Wells

Board Meeting Minutes

December 15, 2020

The meeting was called to order at 8:34 am MST by Hayward.
Proof of meeting notice acknowledged. Present: Hayward, Mills, Patton, Brown, Borgwardt and Honeyman. Guest: Maniz.
It was moved by Mills and seconded by Patton to approve the minutes of November 10, 2020. Motion passed. It was moved by Brown and seconded by Mills to approve the budget minutes of December 1, 2020. Motion passed.
Owners concerns: none.
It was moved by Borgwardt and seconded by Mills to approve the treasurer’s report. Motion passed.
Manager’s Report: a. Owners wishing to have a locked space to store bicycles in an area near the North pool can get a key from the office. b. Frayed carpeting on concrete decks is the responsibility of the owners. They should remove the carpeting and, if they choose to replace it in a neutral color, get prior permission from the office. c. The new action request form has been beneficial in ensuring requests are managed in a timely fashion. d. Fitness equipment repair parts have been ordered. e. We have 54 fire extinguishers which need to be checked monthly. f. Jose Montalvo has submitted a bid for cable servicing when our current contract is up in 2022. The information will be given to Byron Johnson and the TV committee.
Unfinished Business a. We are awaiting the settlement of an insurance claim resulting from hail damage to roofs. As ProWest has been helping us with this issue, we agree to hire them for the roofing project in Phase 1. b. Prior to starting the new roofing project, HOA and private dishes must be removed from the roofs and relocated. It was moved by Patton and seconded by Borgwardt to pay Jose Montalvo $900 to relocate the HOA dish units from the roofs of Phase 1, A and B, to the side of the parapet walls and to contact owners with private dishes to have theirs removed at their cost prior to the beginning of the roofing project. Motion passed.

c. Painting bids for parging areas are coming in. d. Cheri Maniz was welcomed as our new cam as of January 4, 2021. e. Phase 4 pressure valve installment will be completed before the end of the year. f. There have been no new nuisance abatement issues. g. We will ask for a recent roof rat report and ask to have all termite traps re-checked. h. A work crew of owners under the leadership of Patton and Honeyman have cleaned the pool chairs as best as possible.

VIII. New Business

It was moved by Borgwardt and seconded by Patton to approve the 2021 budget as amended. Motion passed.
Patton conducted a demonstration of a new HOA Management System. It was moved by Mills and seconded by Borgwardt to pay HOA Management System $1800 for a year’s contract beginning January 1, 2021. Motion passed. We will offset extra office expenses by doing this.
January 4, 2021, is the cutoff date for nominations for board elections.
We will not be moving any accounts from Bank of America to Chase Bank at this time.
Most residents in our village will be in Phase 1, 1B or 1C for receiving the Covid-19 vaccine.
It was moved by Patton and seconded by Brown to approve the new Pool Service Agreement with HH Pool Service & Repair, LLC for $1300 per month.
The board approved of Honeyman paying a fire inspection bill which has been outstanding since 2018. Total amount of $255.00

The next board meeting will be January 5, 2021, at 8:30 am, MST.

The meeting adjourned at 10:58 am, MST. jeanmills2623@gmail.com