THE VILLAGE OF APACHE WELLS HOMEOWNERS’ ASSOCIATION
BOARD MEETING MINUTES
DECEMBER 9, 2025
I. The meeting was called to order at 8:01 a.m. MST by Mr. Patton.
The board will go into executive session following this meeting per
A.R.S. 33-1804 (A) (1)-(5).
II. Proof of meeting notice was acknowledged. Present: Steve Patton,
President, Je􀆯 Coughlin, Vice-President, Jean Mills, Secretary, Sheryl
Brown, Treasurer, Gail Smith, Director At-Large, and Anna Earls, CAM.
Guest: #1043 Glowa.
III. Motion to Approve minutes from November 25, 2025, as amended
was made by Ms. Smith and seconded by Ms. Brown. Approved
unanimously.
Motion to Approve the Townhall Budget Review meeting minutes from
December 2, 2025, was made by Ms. Mills and seconded by Mr.
Coughlin. Approved unanimously.
IV. Owner Concerns.
A. Motion to Approve the parking slab in Phase I next to A-1 as
open parking on a first come, first serve basis, for golf cart,
motorcycle or trike, was made by Mr. Coughlin and seconded
by Ms. Brown. Approved unanimously.
B. Motion to Approve a one-time plastic globe replacement to
ensure conformity in Phase III was made by Ms. Mills and
seconded by Ms. Brown. Approved unanimously.
C. Anything that can be broken down may be disposed of in the
dumpsters. Homeowners contracting bulk items for pick up
should place the items near the dumpster with a note on it
stating it will be picked up by a private company.
D. The board would like volunteers to take on a project to present
safety and security presentations for our homeowners.
E. There are two internet networks for the clubhouse area. One is
fast for the o􀆯ice and the other is slower for the clubhouse and
poolside.
V. Treasurer’s Report.
A. Motion to Approve the treasurer’s report was made by Ms. Mills
and seconded by Mr. Coughlin. Approved unanimously.
B. Motion to Approve a five dollar ($5) increase in the monthly
assessment beginning February 1, 2026, was made by Ms. Mills
and seconded by Mr. Coughlin. Motion passed with one dissent.
C. Motion to Approve the 2026 budget with an increase in HOA fees
of $5 and CAM wages to be adjusted to reflect actual expenditures
was made by Ms. Brown and seconded by Mr. Coughlin. Motion
passed with one dissent.
D. The capital reserve balance is $522,706.35.
Motion to Approve the transfer of an additional contribution of
$15,000 from excess net operating surplus to the reserve fund
was made by Ms. Brown and seconded by Ms. Mills. Approved
unanimously.
F. Motion to Approve the 2026 planned capital expenditures of
$99,875 to $105,875 was moved by Ms. Brown and seconded by
Mr. Coughlin. Approved unanimously.
G. Standing Committees (Social and Landscaping) must submit
monthly financial reports to the board.
VI. Manager’s Report.
A. The re-strapped pool chairs have been delivered and look
beautiful.
B. Quickbooks online has a free 30-day trial.
C. Zelle will be looked into as a way for owners to pay
assessments.
D. Available for owners in the o􀆯ice are copies of our Rules and
Regs, a brochure of information and a homeowner directory.
VII. Buildings Report.
A. Roofs on buildings 1 and B 9-12 are being resealed.
B. The south pool heater is working.
C. Dishes, excess wiring and hanging cable lines are being
removed.
D. FIE will address the non-working streetlights issues.
E. #1015 – stucco has been repaired.
F. Davis Plumbing will install a pressure relief valve in Phase II on
January 2, 2026.
G. KYKO identified some rat box issues around building 2 and the
clubhouse.
H. New windows were approved for 1038, 2008 and 2040 in a
bronze finish. In the future, replacement windows in Phase I
should also be bronze. The pool tables were refurbished at a
cost of $3600.
VIII. Landscaping. None.
IX. Committee Report. None.
X. Unfinished Business. Ms. Mills will head the project to place “55+”
information that is missing on three signs.
XI. New Business.
A. Election: As Mr. Patton is running for the one open board position,
Mr. Coughlin will appoint the nominating committee.
B. All election materials must be ready by January 12, 2026.
C. We will use Association Voting election software again.
D. The board will consider purchasing an AED defibrillator for the
clubhouse, with training provided for those who want it.
E. Any transition from Quickbooks Desktop to Quickbooks online will
be postponed until 2026.
F. Records Retention. The Mulcahy cheat sheet document will be
discussed at length at our next meeting.
XII. For the Good of the Order.
A. Mr. Patton is working with Ms. Earls to establish a CAM timetable
for board meeting preparation and prepare a list of priorities of her
responsibilities.
XIII. Meetings.
A. January 13, 2026, and February 10, 2026. Tuesdays at 8:00 a.m.
MST.
B. Annual Meeting: February 17, 2026.
XIV. Motion to Approve adjournment at 9:54 a.m. MST was made by Ms.
Brown and seconded by Ms. Mills. Approved unanimously.
Respectfully submitted,
Jean E. Mills jeanmills2623@gmail.com