December 12,2023

VILLAGE AT APACHE WELLS

BOARD MEETING MINUTES

DECEMBER 12, 2023

 

  1. THE MEETING WAS CALLED TO ORDER AT 8:00 A.M. MST BY BORGWARDT.

 

  1. PROOF OF MEETING NOTICE WAS ACKNOWLEDGED. PRESENT: ROGER BORGWARDT, PRESIDENT, STEVE PATTON, VICE-PRESIDENT, JEAN MILLS, SECRETARY, SHERYL BOWN, TREASURER, JEFF COUGHLIN, DIRECTOR AT-LARGE, AND CHERI MANIZ, MANAGER.

 

  1. IT WAS MOVED BY BROWN AND SECONDED BY COUGHLIN TO APPROVE THE MINUTES OF NOVEMBER 14, 2023. MOTION PASSED.                                                                                                                

 

IT WAS MOVED BY BROWN AND SECONDED BY PATTON TO APPROVE THE MINUTES OF NOVEMBER 28, 2023. MOTION PASSED.

 

  1. IT WAS MOVED BY MIILS AND SECONDED BY PATTON TO APPROVE THE 2024 BUDGET. MOTION PASSED.                                                              

 

TENTATIVE RESERVE FUND EXPENDITURES FOR 2024 INCLUDE $5300 FOR ELECTRIC, $10,000 FOR ROOF DEDUCTIBLE, $15,000 FOR BUILDING 2 ROOF REPAIRS, $5,000 FOR PLANTINGS, $20,000 FOR NORTH POOL HEATERS, $4,500 FOR FRENCH DRAINS AND $31,000 FOR RESEALING THE PARKING LOT.

 

IT WAS MOVED BY COUGHLIN AND SECONDED BY MILLS TO APPROVE $30,773.96 FOR MORGAN PAVING TO RESEAL THE PARKING LOT IN 2024. MOTION PASSED. WHEN A DATE IS SET, OWNERS WILL NEED TO ARRANGE TO HAVE THEIR CARS MOVED.

 

  1. OWNER CONCERNS. NONE.

 

  1. IT WAS MOVED BY MILLS AND SECONDED BY PATTON TO APPROVE THE TREASURER’S REPORT. MOTION PASSED.

 

  1. MANAGER’S REPORT. A NEW TV WITH A 3-YEAR WARRANTY WAS PURCHASED FOR THE CLUBHOUSE AS THE VOLUME CONTROL KNOB NO LONGER WORKED ON THE OLD ONE. IT WAS MOVED BY BROWN AND SECONDED BY MILLS TO REIMBURSE STEVE PATTON $552.11 FOR THE NEW PURCHASE. MOTION PASSED.

 

  1. LANDSCAPE.

GREAT WESTERN IS WORKING ON MAPPING OUR IRRIGATION VALVES SO WE CAN IDENTIFY “DEAD” AREAS AS WELL FIX LEAKS. FORTY SPLIT LINES AND MISSING EMITTERS IN PHASES I, II AND III HAVE BEEN FIXED.

THE ANNUAL FALL PRUNING HAS STARTED USING THE SAME VARIETAL SCHEDULE AS LAST YEAR.

 

  1. BUILDINGS.

REROOFING OF PHASE IV IS GOING WELL. AN EBULLETIN WILL BE SENT TO OWNERS REGARDING THE ROOFING PROJECT IN PHASES II AND III.

A SPA HEATER FOR THE NORTH POOL WILL BE PURCHASED.

 

  1. COMMITTEE REPORTS. NONE

 

  1. UNFINISHED BUSINESS.                                                                                                   THERE WILL BE A DISCUSSION OF THE PROPOSED UPDATED CC&RS AND BYLAWS AT THE ANNUAL MEETING.

 

  1. NEW BUSINESS. ALL CAPITAL EXPENSE BILLS AND RECEIPTS WILL BE KEPT IN A SEPARATE OFFICE FILE TO ALLOW EASY UPDATING OF THE RESERVE STUDY IN AN ONGOING BASIS.

 

  1. FOR THE GOOD OF THE ORDER. THE NEXT BOARD MEETINGS IN 2024 WILL BE JANUARY 9, FEBRUARY 13, FEBRUARY 20, 2024, AND MARCH 13.

 

  1.  MEETING DATES ARE ALL SECOND TUESDAYS AND 8:00 A.M. MST.

 

  1. THE ANNUAL MEETING ON FEBRUARY 20, 2024, WILL BEGIN AT 6:00 P.M. MST.

 

  1. IT WAS MOVED BY MILLS AND SECONDED BY PATTON TO ADJOURN AT 9:55 A.M. MST.

 

Respectfully submitted,

Jean E. Mills, secretary

jeanmills2623@gmail.com



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