January 05, 2021

Village at Apache Wells

Board Meeting Minutes

       January 5, 2021

 

The meeting was called to order at 8:31 a.m. MST by Hayward.

 

  1. Proof of meeting notice acknowledged. Present: Hayward, Mills, Brown, Patton, Borgwardt, Maniz and Honeyman. Guests: #1004, Howells and #2040, Coughlin.
  2. It was moved by Borgwardt and seconded by Patton to approve the minutes of December 15, 2020. Motion passed.
  3. Owner Concern: Borgwardt will talk with David Gomez regarding lack of water to some plants in Phase 4.
  4. It was moved by Mills and seconded by Patton to approve the treasurer’s report. Motion passed. Our income went up and expenses went down for 2020. We have $275,000 in our reserve fund.
  5. Manager’s Report:
  1. Annual plants in the clubhouse planter need to be deadheaded, not replaced.
  2. While the HOA is not responsible to repair stress cracks in a living room ceiling vent by the stove in #29, the HOA will have a roof inspection done.
  3. Patton will check on the lack of approval for a new patio door at 1011.
  4. It was moved by Borgwardt and seconded by Patton to approve a new           patio door at 1012 if it meets HOA requirements. ProWest is to begin the project in April 2021.
  5. It was moved by Mills and seconded by Brown to remove a tree at #52 whose roots have damaged a wall. Motion passed. HOA will remove, but not replace, the tree. The wall is the owner’s responsibility.     
  1. Unfinished Business:
    1. Roofing: We are awaiting a decision from Traveler’s on a damage claim.  If there is a settlement, we may be able to re-roof all of Phase 1 in 2021.  If not, the project will be completed in multiple years.  
    2. HOA roof dishes have been removed and re-installed in Phase 1. Private owners must move theirs before April.
    3. Maniz will get bids for painting Phase 2 and Phase 4 parging. Whether the project gets done this year depends on available monies.
    4. Western Exterminators have not provided the sites needing sealing to keep out termites.
    5. Repair equipment for the fitness center has not come.
    6. We have not received the requested reports on roof rats and termite traps.
    7. By prepaying, our yearly cost for HOA Management System was reduced to $1620.
  2. New Business:
    1. Chris Howells, chair of the nominating committee, which includes Pat Peck and Evelyn Arnot reported a slate of three owners for two positions on the board. The candidates are Sheryl Brown, Jean Mills and Jeff Coughlin.
    2. The owner materials for the annual meeting which will be held virtually will be sent out by January 14, 2021.
  3. For the good of the order:
    1.  The review of the Rules and Regulations should be completed by   March, 2021.
    2. It was moved by Mills and seconded by Borgwardt to rescind the  

      policy of requiring bikes to be registered. Motion passed.

  1.  The date of the next board meeting is February 9, 2001 at 8:30 a.m. MST.
  2. The meeting adjourned at 10:15 a.m. MST.

 

Jean Mills, Secretary                                  jeanmills26232@gmail.com

 



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