March 8,2022

VILLAGE AT APACHE WELLS

BOARD MEETING MINUTES

MARCH 8, 2022

 

  1. THE MEETING CALLED TO ORDER AT 8:28 A.M. MST BY BORGWARDT.

 

  1. PROOF OF NOTICE OF MEETING ACKNOWLEDGED.                                        PRESENT: BORGWARDT, PATTON, BROWN, MILLS, COUGHLIN AND MANIZ.                              GUESTS: #41, M. McCLAY, #1036, R. WARREN AND MICHAEL KILZER, INSURANCE ADVISOR AT MAHONEYGROUP.COM (9:10 A.M.).

 

  1. IT WAS MOVED BY BROWN AND SECONDED BY COUGHLIN TO APPROVE THE MINUTES OF FEBRUARY 15 FROM THE ANNUAL MEETING AND ORGANIZATIONAL MEETING. MOTION PASSED.

 

  1. OWNER CONCERNS: NONE.

 

  1. IT WAS MOVED BY MILLS AND SECONDED BY PATTON TO APPROVE THE TREASURER’S REPORT. MOTION PASSED.

 

  1. MANAGER’S REPORT:                                                                                                                     A. A. IT WAS MOVED BY PATTON AND SECONDED BY BROWN TO PAY $1800 TO SUN DESERT TECHNOLOGIES AS AN ADJUSTMENT BASED ON DUPLEX OUTSIDE WIRING CORRECTION AND THE NUMBER OF UNITS REPORTED. MOTION PASSED.               

B. MANIZ WILL CONTACT THE INSTALLER OF THE NEW TILE AT THE CLUBHOUSE ENTRANCE AS SOME OWNERS HAVE REPORTED IT WAS SLIPPERY WHEN WET. 

C. UNFORGETTABLE COATINGS WIL BE CONTACTED REGARDING A PRICE FOR REPAIR TO MISSING OUTSIDE STAIR CAULKING FROM THE SECOND FLOOR OF THE CLUBHOUSE AND REPLACING SHEET ROCK IN THE STORAGE AREA DUE TO A LEAK.

 

  1. OUR TRAVELERS INSURANCE WILL BE CANCELED APRIL 1, 2022. OUR CURRENT AGENT’S APPEAL TO THEIR UNDERWRITERS WAS DENIED. MICHAEL KILZER, INSURANCE ADVISOR AND SPECIALIST IN HOA ISSUES AT THE MAHONEY GROUP, GAVE A PRESENTATION REGARDING CURRENT COVERAGE AND OUR NEEDS BASED ON HIS RESEARCH OF OUR CC&RS AND POLICY. OUR CURRENT POLICY IS FOR $12.1 MILLION. KILZER’S ESTIMATE IS FOR $22.5 MILLION. ALSO, THE BOARD’S CURRENT LIABILITY INSURANCE IS NOT ADEQUATE. HE CLARIFIED THE DIFFERENCES BETWEEN ADMITTED AND NON-ADMITTED COMPANIES. ADMITTED COMPANIES ARE LICENSED AND REGULATED BY THE STATE OF ARIZONA. NON-ADMITTED COMPANIES ARE LICENSED IN ARIZONA BUT ARE APPROVED OR REGULATED BY THE STATE WHERE THAT COMPANY IS LOCATED. OUR GOAL SHOULD BE TO TRY AND GET INSURANCE WITH AN ADMITTED COMPANY.

 

SOME COMPANIES DO NOT WANT THE BUSINESS OF SMALLER GROUPS SUCH AS OURS.

 

ANY NEW POLICY WILL COME WITH A SIZABLE INCREASE IN PREMIUM.

 

A MOTION WAS MADE BY MILLS AND SECONDED BY BROWN TO ASSIGN MICHAEL KILZER AS A BROKER WITH THE MAHONEY GROUP TO WORK WITH HIS CONTACTS AT TRAVELERS TO SEE IF A NEW POLICY CAN BE WORKED OUT. MOTION PASSED.

KILZER WILL BEGIN WORK ON THIS ISSUE IMMEDIATELY AND HE WILL CONTACT US AS SOON AS POSSIBLE. A SPECIAL BOARD MEETING WILL THEN BE CALLED TO DISCUSS RESULTS OF HIS NEGOTIATIONS AND TO LOOK AT ALTERNATIVES.

 

  1. UNFINISHED BUSINESS:
  1. ROOFING WORK IS ONGOING. BORGWARDT HAS GIVEN CHRIS KINNEY A CHECKLIST OF OUR CONCERNS.
  2. THE NEW ELLIPTICAL EQUIPMENT IS IN THE EXERCISE ROOM.

 

  1. LANDSCAPING UPDATE: IT WAS MOVED BY BROWN AND SECONDED BY MILLS TO APPROVE THE NEW LANDSCAPING COMMITTEE CHARTER. MOTION PASSED. A COPY IS ATTACHED TO THE MINUTES

IT WAS MOVED BY MILLS AND SECONDED BY COUGHLIN TO APPROVE $300 FOR THE PURCHASE OF PLANTS TO BE INSTALLED BY VOLUNTEERS IN THE CLUBHOUSE PLANTER, AROUND THE FLAGPOLE, AND IN FRONT OF OUR SIGN AT 56TH AND LINDSTROM LN, CONTINGENT ON WORKING IRRIGATION AT THESE SITES.  MOTION PASSED.

IT WAS MOVED BY MILLS AND SECONDED BY BROWN TO APPROVE THE FOLLOWING MEMBERS OF THE LANDSCAPING COMMITTEE: CHAIR, KATHLEEN KINGSLEY (63), VANESSA MILLER (2019), GLORIA HOWELLS (1004) MARILYN WEINREICH (31), GLYNIS VARNEY (2012), GREGORY THOMPSON (42), ADAM COGSWELL (A-6 AND 45), JIM NIELSEN (32), AND J0Y WEED (B-4). STEVE PATTON IS THE BOARD LIAISON.

THE FOCUS OF THIS GROUP WILL BE TO GET REPLANTING DONE AND THEN ANY REMOVALS.

 

  1. BUILDINGS UPDATE: COUGHLIN WILL CHAIR THE NOW-FORMING COMMITTEE.

THE SIGN AT STOCKTON AND 56TH CANNOT BE FIXED. IT WILL NEED TO BE REPLACED.

COUGHLIN IS WILLING TO INTERVIEW ANY LICENSED AND BONDED HANDYMAN

WHO WOULD LIKE TO BE ON A LIST AS A REFERENCE FOR OWNERS TO USE.

ANYONE WHO NEEDS TO GET RID OF LARGE FLUORESCENT BULBS CAN GET RID OF THEM THROUGH THE CITY OF MESA.

  1. IT WAS MOVED BY MILLS AND SECONDED BY PATTON TO PAY $911 TO ART SIGN WORKS FOR THE NEW VILLAGE SIGN WHICH WIL BE INSTALLED IN FRONT OF THE CLUBHOUSE. MOTION PASSED.