VILLAGE AT APACHE WELLS

BOARD MEETING MINUTES

FEBRUARY 14, 2023

 

1. The meeting was called to order at 8:30 a.m. MST by Borgwardt.
2. Proof of notice of meeting acknowledged. Board members present: Roger Borgwardt, president, Steve Patton, vice-president, Jean Mills, secretary, Sheryl Brown, treasurer, and Jeff Coughlin, director. Manager, Cheri Maniz.
3. It was moved by Mills and seconded by Brown to approve the minutes of January 10, 2023. Motion passed.                                      

It was moved by Brown and seconded by Patton to approve the minutes of January 30, 2023. Motion passed.

4. Owner concerns. None.
5. It was moved by Mills and seconded by Patton to approve the treasurer’s report. Motion passed.
6. Manager’s Report.                                                                                             A. No date has been set for the Reserve Study. Downpayment paid.
7. B. The waterline leak in front of #1031 was repaired by AZZ at a cost of $1567.12.
8. Landscape Report.                                                                                             A. Dead ash trees near #47, #53, #68 and #70 will be removed February 23, 2032.                                                                                                                        B. It was moved by Brown and seconded by Coughlin to have Great Western clean out the ditch on the north side of Building 1 for $600.00. Motion passed.                                                                                                     C. The board will commission landscape committee members at the March board meeting.
9. Buildings Report.                                                                                                   A. The AAA Sun Control contract for the rain gutter project will be $29,928.00 which includes $4000.00 for demolition. The required downpayment is $14,900.00. Work can start in three to six weeks.       B.      A list of various warranty dates will be made.                                       C. Reminder: Owners are responsible for their heating/air conditioning maintenance.

D. It was moved by Patton and seconded by Mills to spend $3375.00 to replace missing shingles on #45 and #46. Motion passed.

5.  

       X.      Pool Committee: It was moved by Brown and seconded by Patton to

approve an extra $238.24 for All American Pool to complete the   re-strapping of some lounge chairs. Motion passed.               

10. Unfinished Business.

A. Rite Way Roofing has checked the clubhouse roof. They noticed some wall cracks. A second opinion will be sought from Pro West. 

B. It was moved by Mills and seconded by Coughlin to contract with Coral Pools, Inc. to resurface both pools and spas for $57,261.00 (North-$38,151.00) (South-$19, 110.00). Motion passed. There will be new LED lighting, an added handrail at the north pool, and all of the tile will be stripped and replaced.

C. The Annual Meeting will be February 21, 2023, at 6:00 p.m. MST in the clubhouse. Ballots must be received by 5:00 p.m. that day. The Board’s organizational meeting will take place following this meeting.

D. It was moved by Coughlin and seconded by Patton to permit #2007 to install a sliding glass patio door with a 10-pane overlay in an HOA-approved color. Motion passed.   

     XI.       New Business.

1. A-9: The HOA will make an adjustment to accommodate the needs of the owner regarding the golf cart.     
2. The Board will adopt a Records Retention Policy in agreement with Arizona law.         

11. Future Meetings: March 14, 2023, and April 11, 2023, at 8:30 a.m. MST.
12. It was moved by Patton and seconded by Mills to adjourn at 11:11 a.m. jeanmills2623@gmail.com